How to Download All Emails from Office 365

Office 365 is a group of subscriptions and related services provided by Microsoft. It includes various types of apps like Word, Excel, and PowerPoint. They are available inside Microsoft Office 365, updated from time to time with the latest security features and cloud-based software for business environments, such as hosted Exchange mail Server, Skype for Business Server, and SharePoint. But in this blog, we will only talk about how to download Microsoft Office 365 emails on PC. Follow to the end.

Methods to Download Office 365 Emails Manually

Try manual methods to download emails from Office 365 online mailbox. See the methods below:

1. Open Control Panel in your system and choose Mail.
2. Click Add on the Mail window.
3. Choose Manual setup or additional server types in the opened dialogue box and click on Next.
4. Now choose Office 365 and login in. Click Next.
5. Office 365 account will be verified in a while and then will appear Autodiscover.xml login window, now enter the Office 365 login details and click Next.

If you did everything right, you would get a notification window with a congratulation message. Finally, open your Outlook account and check all Office 365 emails.

Download All Emails from Office 365 to Desktop

Now download Office 365 emails to desktop, and to do this, follow the steps below:

1. Open MS Outlook, choose File, then click on Import & Export.
2. Under Import & export >> Export to a File.
3. Choose Outlook data file to move emails to PST file.
4. Tick checkbox to include Subfolders and click Finish.

Method 2: Save Emails from Office 365 to HTML or PDF

Direct download Office 365 emails one by one, follow the steps below:

Save as HTML

1. Go to Mail view in Outlook and open the required emails inbox folder.
2. After that, go to File, click Save As and provide a location path to the emails on your local storage.
3. Select the file format HTML from the drop-down list and click on Save.

Save as PDF

Microsoft doesn’t support PDF file format; that’s why we can not directly save emails in PDF. To save into PDF file format, we have to choose the HTML format first, then the steps given below have to be followed:

1. First, follow the above steps for the HTML format.
2. In Outlook, go to the File option, select Open and browse the HTML file created initially.
3. Again go to File, choose Save As, choose PDF format from the drop-down menu and click Save.

An Automated Solution to Download Office 365 Emails

The methods mentioned above are too lengthy and time-consuming to perform, and there is a limitation in the second method as you can download emails only one by one. That’s why Office 365 Backup and Restore utility by Aryson is a cloud-based software that is the best solution for this problem. This utility takes the backup of Office 365 Mailbox as PST, restores Office 365 mailbox from backup, and saves the backup of mailboxes in PST, EML, MBOX, PDF, MHTML, and MSG. Export Office 365 mailbox to Gmail, Yahoo, Zimbra, Thunderbird, and IMAP. This utility is compatible with all the major Windows OS.

Conclusion

I have discussed some methods to download Microsoft Office 365 emails. Users can opt for any of them. If manual processes don’t work properly, try the tool to download Office 365 emails. This tool is very easy to use even novice users can use this utility easily.

Realted Post