How to Create Distribution List or Contact Group in MS Office 365

Written By Rohan Wiese
Updated on February 12th, 2022

The distribution list was earlier known as Contact Group, an advanced feature in Office 365, provided by Microsoft. It allows multiple users to collaborate and communicate easily with each other. It creates a central communication platform for various users to share work, ideas, crucial information, urgent message, etc. An Office 365 user can easily create a Distribution List with global administrator rights. This blog will know how to create a distribution list or contact group in Microsoft Office 365. Follow to the end.

Table of Contents

Features of Distribution List

Send emails to all users of the group with a single email address.
A distribution list can be managed easily through the EAC (estimate at completion) and PowerShell cmdlets.
Allows external or internal users to send emails to the group members.
Through Dynamic Distribution Groups, Dynamic membership is available.
Free or Paid AAD (Azure Active Directory) subscription works as a license.

How to Create an Office 365 Distribution List

Follow the below steps to create a Distribution List in Office 365:

Open Microsoft 365 admin center and go to the Groups >> Groups.
Click Add a group to add a Distribution List.
There will be an open New Group page. Under Add a group, choose the Distribution List option from the drop-down.
Fill the Group name, Group email address, Description (optional), drag the option to On/Off, read the instructions given below, click Add.
Now a message will be displayed that the Your Group was Added. Click Close.
Now select a newly created Distribution List and double-click on it. Using the Edit options, you can edit the Group name, Owners, Members, and Exchange Settings at any time.
Click Edit against Owners to add the Group owners. To add the desired owners, click + Add owners, search them using the option, add them, and click Close. Repeat same to Add members.
By clicking the Edit Exchange Settings option against Exchange, the Settings user can also change the Exchange Settings. Various Exchange Settings categories like ownership, membership, membership approval, delivery management, message approval, email options, MailTip, group designation are available. Users can change and save the settings as per the need.
Users can manage the senders of the emails inside or outside the organization by clicking the delivery management category within the Exchange Settings. Select the desired option and click on Save.

The Distribution Lists or Contact Group is successfully created in MS Office 365 and desired members and owner’s settings.

Conclusion

I have discussed how to create a distribution list or contact group in Microsoft Office 365 and its features. If you want to make it, then follow the whole blog, and I am sure you will create it successfully.

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About The Author:

Rohan Wiese

Rohan Wiese is a Technical Content Writer at Aryson Technologies, specializing in databases, e-mail recovery, and e-mail migration solutions. He enjoys conducting research and generating information that assists database administrators, businesses, and novices in resolving issues with MS SQL Server, MySQL databases, Cloud Computing, and Microsoft Exchange.

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