Two Free Methods to Export Contacts, Emails from Lotus Notes to Outlook

Written By Mithilesh Tata
Updated on September 30th, 2022

The manual and automated methods to Export Contacts from IBM Lotus Notes to Outlook are summarized in this post.

Nowadays, IBM Lotus Notes and Microsoft Outlook are the popular platform for the emails. Sometimes, you want to access your IBM Lotus Notes mailbox data through MS Outlook. Transfer Notes mailbox contents, especially Contacts, is not an easy task. To accomplish this you have to convert NSF to PST. There are two types of methods to Export Contacts from IBM Lotus Notes to Outlook, these are manual methods or by using effectively automated utilities.

The IBM Lotus Notes saves all mailbox contents in an NSF (Notes Storage Facility) file. This application is inbuilt with a suite of functions that permits you to program and configure your system as a web server. Mainly it is used as an email platform. Despite this, the Microsoft Outlook is the most preferred emailing platform in the world. By using Outlook you can send and receive emails. Moreover, it stores all your contacts, assist you schedule meetings, and allows you to browse the web. The PST file in Microsoft Outlook is used to store all your valuable data.

Table of Contents

Why do you have to Export Contacts from Lotus Notes to Outlook?

Before going of the methods for conversion, you should know about the reasons for its need.

The cost of installation and maintenance for Lotus Notes is much higher than that of MS Outlook.
The MS Outlook is the more user-friendly platform.
The MS Outlook clusters the MS Office suite, so you don’t need to buy it separately.

Manual Method

The manual method is subdivided into two methods i.e., method 1 and method 2. In method 1 we export all contacts from Lotus Notes account. In method 2, we will import these contacts to Microsoft Outlook account.

Method 1: For exporting Lotus Notes contacts.

First, launch Lotus Notes on the system and click on Contacts.
On the menu bar, click on More >> Export contacts. The system displays a dialog box of the Export Contacts.
For exporting all your contacts from Lotus Notes to Outlook, choose the “All contacts in this view”.
For exporting all the information of the contacts, select the “All fields”.
Browse the directory to save the contacts in the “Save to” field.
Give the proper name to the target file in the “File name”.
In the ‘Save as type’ field, choose the CSV option.
Click on Export.

Method 2: Method for importing Lotus Notes contacts to Microsoft Outlook

First, launch the Microsoft Outlook and click on Open -> Import. The system displays the Import and Export Wizard on the screen.
In the “Choose an action to perform” option, choose the “Import from another program or file” option from the drop-down menu.
Click on Next. The system displays the Import a File.
In the Select file type to import from the field, choose the “Comma Separated Values (Windows)”.
In the “File to import” option, click on Browse and navigate to the directory in which you had saved the CSV file. Choose the file.
In the Options field, choose the “Do not import duplicate items”.Click on Next button.
In the ‘Select destination folder’ option, choose one of the available folders and click on Next button.
Click on Finish button. All contacts will be imported to the Microsoft Outlook account.
To view all the contacts, open your Microsoft Outlook account and click on Contacts.

The Demerit of Manual Method

Through this method, Lotus Notes do not import all the saved information regarding every contact.

Like, you can’t view the image and logo of Lotus Notes in Microsoft Outlook. You should have good technical knowledge.

Automated Method

Hence, the best option is to go for automated tools that can extract lotus notes contacts to outlook within a few minutes. I recommend Aryson NSF to PST Converter software for this task. It can export Lotus Notes email messages, contacts, calendars, etc. from NSF file to Outlook client. It has an interactive user-interface. You can select single as well as multiple NSF files at a time with this Lotus Notes migration tool.

Rate this post

About The Author:

Mithilesh Tata

Mithilesh Tata is dedicated to making the lives of his customers as simple as possible. He enjoys learning about new applications and utilities that can help people protect their data. Mithilesh also has a strong grasp on email migration & data recovery. He enjoys validating every component of the software, technical materials, and anything else that has to do with his working life.

Realted Post