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Written By Rohan Wiese
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Updated on October 31st, 2023
Let’s start this blog before discussing the techniques; let’s first briefly discuss the User Mailbox and Shared Mailbox.
Office 365 is the most preferred data management platform for professionals and business persons. It provides a range of advanced features that inculcate teamwork, collaboration, and innovation. Shared Mailbox and their content are designed to be accessed by multiple team members for their extensive customer interactions, which involve the need for an extra license, unlike individual user mailboxes. This streamlines communication by allowing messages to be sent from a single email address.
Let’s proceed forward; let’s further discuss the techniques available for converting shared Mailbox to user mailbox.
There are two techniques available manually to convert Mailbox from shared to user. Firstly through Exchange Admin Center and second by using Powershell. Let’s start with both procedures one by one.
In Exchange Admin Center, shared mailboxes are present in between the normal mailboxes. In the list, either you can search for the name of the shared Mailbox or, through a filter, can be used to show only the shared Mailbox.
As the shared Mailbox is present, let’s change the shared Mailbox back to a user mailbox.
Further, the Mailbox will be shown as a user mailbox in the mailboxes list. Provide an appropriate license to the user; otherwise, the users won’t be able to access the Mailbox. Let’s move further and discuss the next manual Technique by using the Powershell method.
To use Powershell to convert the shared Mailbox back to a user mailbox. In this, you need to have the exchange online module installed in PowerShell. To exchange convert shared Mailbox to a user, we will be using the Set-Mailbox cmdlet. For identity, we are using the email address of the Mailbox. However, using the mailbox name is also an option. Using an email address is preferable because it is distinct and special. So it’s a preferred choice.
You can use the shared mailbox display name, or you can type the shared mailbox email address.
You can type the user mailbox display name or its email address.
Overall, this is a complete detail regarding the manual techniques. However this approach seems easy, but it possesses multiple drawbacks. Let’s discuss these drawbacks in more detail further.
One of the primary limitations is that the complete manual procedure is quite lengthy and time-consuming. Also, users need to have basic technical knowledge in order to implement this method. In case users are not technically efficient, there might be confusion, due to which there can be the risk of data loss during conversion.
Overall, Manual procedure is not considered as an appropriate solution to perform this task. Due to these limitations, users search for alternate techniques, which is a more reliable and advanced solution to convert shared Mailbox to user mailbox. Let’s proceed further and elaborate more on the Automated Office 365 Backup & Restore Tool.
Office 365 Backup & Restore Tool is the safest and most direct software to convert shared mailboxes to regular mailboxes. It allows you to take the backup or migrate the Office 365 mailbox to other file formats/Email Clients. Also, it has several inbuilt features available to ease the conversion process. Moreover, it is compatible with all Windows OS like 11, 10, 8.1, 8, 7, Vista, XP, etc.
Through this blog, we have explained both the manual and advanced techniques to Convert Shared Mailbox to User Mailbox. However, due to multiple limitations in the manual approach, we suggest you go for the Third-party Office 365 Backup & Restore Tool. A free sample version of this software is also available online. Users can download it to check the efficiency of this tool. Professionals highly suggest this utility as it is highly reliable and efficient.
Ans – Make a use of PowerShell script you can convert Shared Mailbox to User mailbox in Microsoft 365 with all email items.
Steps to Convert Shared Mailbox to User Mailbox using PowerShell
1. Launch PowerShell on your machine.
2. Connect to your Office 365 tenant account.
3. Retrieve the shared Office 365 mailbox.
4. Remove any shared mailbox permissions.
5. Convert the shared inbox to a user mailbox.
6. Confirm the conversion.
Ans – The best solution to convert a shared mailbox to a user mailbox is by using third-party Aryson Office 365 Backup & Restore software. Also, it provides a free demo version online, which can convert 50 items per folder.
About The Author:
Rohan Wiese is a Technical Content Writer at Aryson Technologies, specializing in databases, e-mail recovery, and e-mail migration solutions. He enjoys conducting research and generating information that assists database administrators, businesses, and novices in resolving issues with MS SQL Server, MySQL databases, Cloud Computing, and Microsoft Exchange.
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