How to Search Specific Emails in Outlook PST Files – Tips for Finding

Need to Search for a Specific Email in Outlook

Outlook PST (Personal Storage Table) files are of great help to users to store data on the system locally. It contains all Outlook emails, attachments, contacts, calendars, tasks, etc. However, with time, the Outlook mailbox gets loaded and lots of PST files are accumulated. This makes it difficult for users to extract a specific PST email, which may be important. Thus, the necessity to search for a specific email in MS Outlook arises.

How to Search Specific Emails in Outlook?

When locating a particular email in Outlook, the most optimum way is to use the Outlook Search Feature. Microsoft provides this instant search feature in all the Outlook versions (2019, 2016, 2013, 2010, and so on.) It is very simple and easy to use but doesn’t guarantee accurate results every time. Therefore, another alternative, i.e., a professional tool is also suggested. Let’s know more about them.

Method 1: Manual Technique to Search Particular Data in Outlook

As stated above, MS Outlook provides a built-in Search feature to locate specific emails in the mailbox. Follow these steps on your desktop application to find the specific PST email:

1. Open the Outlook application and you will find a Search bar at the top.
2. There, input the Keyword for your PST email or folder to search.
3. Alternatively, specify From or Subject for the email needed to locate.
4. Further, choose the specific folder in which you need to search the email.
5. There are other search tools available too in the taskbar to refine the search.
6. In the end, click Enter and find your desired email in the results displayed.

Following the above steps, a user can try to find the email they need to work with. However, this is not an absolute solution. Why not? Because the search feature still provides several results that you need to browse through to get that crucial email. Moreover, you cannot save the output received or customize it further. So what better option do we have to search email in Outlook PST?

Method 2: Best Approach to Search Specific Emails in Outlook

Yes, the other way to identify the specific email in MS Outlook is using the Aryson PST Viewer Tool. It is a reliable and risk-free utility that allows users to view or open PST file emails and other data with ease. The tool has an advanced preview feature to display all the contents of the Outlook mailbox. Using it, one can easily search email in PST files, folders, and even subfolders altogether. Moreover, it has intricate filters and supports PST files for all Outlook versions.

Users do not need the Outlook application and can view emails on this easy-to-use software. Furthermore, this prominent tool saves the resultant data in many file formats.

Detailed Procedure to Search Particular Data in Outlook

Follow the given steps to locate your PST emails and data in a single go:

1. Firstly, download and run the PST Viewer Tool on your PC.
2. Pick a radio option for Single/Multiple Files or Select Folder and tap Next.
3. Further, browse PST files from the PC and tap Open to add. Hit Next.
4. Now, expand the tree structure in the left pane of the preview panel.
5. Select the specific folder and particular email and tap Preview. Hit Next.
6. Afterward, to save the specific email located in a PST file, pick a file format.
7. Apply the needed filters and give a Path to Save the particular email.
8. At last, click Convert to save the email at your desired location on the PC.

Conclusion

Outlook is a well-known email application for personal and professional communications. Sometimes, users need to find specific emails and data in it which often gets difficult. Thus, this blog depicted clear methods to search specific emails in Outlook. The built-in search feature of Outlook may not be very useful at times. So, using a professional tool is an optimum choice to save time and effort.

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