How to Save Outlook 365 Emails to Hard Drive using 4 Best Solutions

Summary: This article explains the 04 methods of How to Save Outlook 365 Emails to a Hard Drive. Here, we describe the step-by-step guide to downloading or backing Outlook 365 mailbox into a local drive manually and professionally. It also includes the suggestion of the Aryson Office 365 Email Backup Tool, which is competent enough to save Outlook 365 emails into Hard drives on PDF, PST, MSG, EML, MBOX, DOC, and other formats. Download Now   Download Now

Outlook 365 is the most popular cloud-based email client offered by Office 365 when users take its subscription. It also manages the email messages and attachments files so one can fetch, send and receive emails according to their need. However, Outlook 365 is known earlier as OWA or Outlook Web Access. As it is part of Office 365, its data is stored on the cloud, and users can use it as needed. But sometimes, users want to save Outlook 365 Emails to Hard drives for security and other reasons. Thus, first, let’s check the need to save Outlook 365 Emails, and then we proceed to the solution part of the user query.

Why Do We Need to Save Emails from Outlook 365 to Hard Drive?

There are various needs that insist users save or download mailbox emails from Outlook 365 into an external Hard Drive. Here are some common are:-

• Emails contain valuable information like important conversations, attachments, contact details, and business-related data. Hence, as responsible users, they want to Save Outlook 365 Emails to Hard drives to prevent data from loss.
• In case of disasters on the cloud, users may lose their data, so it is always recommended to take a backup of email messages.
• It may also be possible that users face email service-providing issues.
• Users want to save emails from Outlook 365 to a Hard drive to access the messages offline.
• Users need to download the email messages locally when switching from one email platform to another.
• Backed-up emails are helpful for you when you accidentally delete an important email or need to retrieve an old message from a local drive.

04 Best Methods to Save Outlook 365 Emails to Hard Drive

There are 04 different methods that will be helpful for you to download or save emails from Outlook 365 into a Hard drive. Using these methods, you can easily back up Outlook 365 emails without any data loss.

Method 1: Save Outlook 365 Emails to Hard Drive Using Professional Solution

There are manual methods, but each is time-taken, So we suggest you try the Office 365 Email Backup Tool, which allows users to easily download or save Outlook 365 emails to a local drive. This software is safe and efficient enough to save Outlook 365 mailbox email messages into PDF, MSG, MBOX, EML, DOC, PNG, HTML, and other formats.  It also export Office 365 mailboxes to PST file format on Windows Hard Drive with all email attachments. In addition, you can use any Office 365 subscription plan, and it works on all the different Windows versions.

Step By Step Guide to Save Outlook 365 Emails into Hard Drive

Following are the simple steps to download or save emails from Outlook 365 into different file formats(PDF, PST, EML, or others):-

1. Download and Run Office 365 Backup Tool.
2. Go with the Backup option to initiate the saving process.
3. Enter your Office 365 email address and password to login.
4. Select the folders you need to save and click Next.
5. Choose the saving file format as PST, PDF, or others.
6. You can use the software-provided features as per your need.
7. Click Convert to start the Outlook 365 email backup process.
8. Apart from this, you can also save the complete process report.

Method 2: Download Outlook 365 Mailbox to PST Using Outlook

It is another best method to save Outlook 365 emails locally. The only requirement is to configure Outlook 365 account into Outlook(desktop version) and go with the below-described steps:-

1. First, configure your Office 365 account into the Outlook app.
2. Now, click the File>>Open & Export>>Import/Export option.
3. Select Export to File and click Next.
4. Choose the Outlook Data File(.pst) and tap Next.
5. Select the folders in the tree structure you need to backup>>Next.
6. Click Browse to set the saving path for the output file.
7. You can include other built-in options and click the Finish button.
8. Soon all your Emails from Outlook 365 are saved into Local Drive.

Method 3: Save O365 Emails Locally in HTML format

You can easily save Outlook 365 emails into a local drive as an HTML file. Follow the steps below to initiate the saving process of emails from Office 365:-

1. Open Office 365 and go to the mailbox.
2. Here, open the email message you want to preview.
3. Now, click File >> Save.
4. Choose the destination path, enter the file name, and select HTML from the drop-down of Save as Type.
5. After that, click Save to finish the saving process. 
6. You can repeat the same steps for downloading the bulk of emails.

Method 4: Backup Emails from Outlook 365 to Hard Drive as PDF

There is no direct way to save Outlook 365 emails into a local drive, but we offer you simple steps that will help you to convert the download Outlook emails as HTML into PDF file format:-

1. Once you save Outlook 365 emails into HTML, you can proceed with further steps.
2. Start Microsoft Word, click on File >> Open, and choose the HTML file.
3. Click File >> Save As to select PDF from the drop-down menu.
4. Finally, click Save to convert the file to PDF file format.

Conclusion

In this article, we will discuss the 04 best and safest methods to save Outlook 365 emails into Hard Drive. Please note down you didn’t face any problems during performing the backup process of Outlook 365 mailbox emails. However, we recommend you to use the third-party solution suggested in method 1 to save Outlook 365 emails to Hard Drive.

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