How to Extract Emails from IMAP Server Mailboxes? Get the Bet Solutions

Significance of Email Extraction from an IMAP Server

Email extraction from an IMAP ( Internet Message Access Protocol) server is often done for multiple reasons such as:-

• One of the primary reasons to extract email from the IMAP server is to create a data backup of the important data files. It is useful in providing data prevention in case of accidental data deletion.
• Another important reason is data migration. If a company or a person changes their email provider, they must extract emails from the current IMAP server to import them into the new service.
• Email extraction from the IMAP server allows users to have offline email access. They can access their data from anywhere at any time.

However, the above mentioned are multiple reasons to extract imap emails on a desktop, and there are many more. Moving further, let’s discuss the manual procedures to extract email from an IMAP server.

Manual Method to Download Emails from IMAP Server

In the manual method, we will use MS Outlook as the free email client. In this procedure manual method is explained in stage 02. First, configure the IMAP emails to the free email client. Moving further in the next stage, 02, we will see how to extract emails from IMAP accounts.

Stage 01:- Configure IMAP Emails to MS Outlook Email Client

Step by step process is as follows:-

1. Download, install, and run the email client on your system or PC.
2. Now, configure the IMAP account in the Outlook email client by providing the login credentials.
3. For the final confirmation, re-enter the login credential again. Moreover, wait for the synchronization process and download emails from the IMAP server.

Stage 02:- Download Emails from the IMAP Account

To backup IMAP emails Locally, let’s proceed with steps such as:-

1. Open the Outlook email client and select the file menu option.
2. Now, select the Import/Export option and choose the Import option.
3. At last, download the complete IMAP emails.

It is how you can extract emails from IMAP account mailboxes manually. But this procedure possesses certain loopholes. Let’s discuss the disadvantages of manual methods in detail further.

Loopholes of the Manual Method

• Using the Manual method, there is a high possibility of Data loss.
• Also, it doesn’t provide any option for selective data export.
• It can only import one mailbox at a time.
• In this process, there is a risk of an insufficient backup.

Moreover, due to these loopholes, the manual method is not considered an appropriate solution to extract email from an IMAP server. Additionally, we suggest an alternate professional method using third-party software to extract IMAP emails more efficiently.

Professional Method to Extract Emails from IMAP Account Mailboxes

IMAP Backup Tool is a professional solution to download IMAP email from all domains on Windows. Using this tool, we can take backups of mailboxes from the IMAP server accounts into several other file formats. It can take a backup of single or multiple IMAP mailboxes at once. This software is the most trustworthy and reliable solution. Let us proceed further with the step-by-step guidelines used in this tool.

Follow the Given Steps to Extract Mailboxes from IMAP Server

1. Download and Run the IMAP Backup Tool on your PC.
2. Choose Batch Mode ( Backup of Multiple Email Accounts) to extract emails from IMAP account mailboxes.
3. Click the Import CSV button to browse the CSV File and click on the Open button.
4. After this, the software will show all the IMAP Enabled IDs. Choose the desired one here and click on the Next button.
5. A Tree Structure will appear containing all the source IMAP ID folders. Choose the required folders and click on the Next Button.
6. Choose the File format /Email Client for Backup option from the drop-down. As the Saving option, we have selected for PST here. And Hit the Next Button.
7. Choose Additional features provided by the software.
8. Click the Convert button to initiate the conversion process.

Conclusion:-

In this post, we have discussed the manual and professional methods to download emails from the IMAP server on the Windows system. Users can avail of the manual method, but highly possible that you can lose data; it’s time-consuming and requires technical skills to implement this method smoothly. Otherwise, going for an alternate option, professional IMAP Backup Software, is suggested to effortlessly extract emails from IMAP account mailboxes hassle-free.

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