How to Export Emails from Outlook Web App to PST?

Summary: In this blog, you will find the different methods to export emails from Outlook Web App to PST. One is by using the Import/Export feature of Outlook and another is a professional Hotmail Backup Tool.  

Users Query: I have been a user of the Outlook Web App since 2015, and till now, I haven’t realized the importance of keeping a copy of the Outlook Web App’s data items. A few days ago, my Outlook web app was hacked, and misused my crucial data. Can anyone help me keep the Outlook data safe by backup emails from Outlook Web App (OWA)?

In this write-up, I will discuss the importance of backup files and a manual with the professional ways to export emails from Outlook Web App to PST file formats. Let’s begin.

Why Need to Backup Emails from Outlook Web App to PST?

As we know, the backup file means the replica of your data from Outlook.live.com. There are various advantages of backup or exporting emails from the Outlook Web App to PST on the local drive.

• A backup file helps restore the Outlook data items such as emails, contacts, calendars, tasks, etc.
• With a PST backup file, one can reach their crucial data without any internet connection.
• Helpful in restoring the data after the accidental deletion of data from the Outlook Web App.
• PST files help easily export Outlook Web App data in Office 365.

There are various other advantages of saving emails from the Outlook Web App in PST formats.

Method to Export Emails from Outlook Web App to PST?

Users can export or download emails from Outlook Web App (OWA) in two different ways. One of them is manual with few restrictions, and the other is a professional method for exporting bulk emails from PST files.

• Using Import /Export Feature of Outlook
• Using professional Hotmail(Outlook) Backup Tool

How to Export Emails from Outlook Web App to PST Using Import/Export?

Import/Export wizard is an inbuilt feature of Microsoft Outlook to import and export the data items from Outlook. It has a few restrictions; Do not back up all emails and chances of data loss. Moreover, the method does not assure keep the hierarchy of the email as the original.

Steps to Export Emails Outlook Web App by Import/Export of Outlook

• Launch your Outlook Web App.
• Click on the File menu and select Open & Export.
• From the Open & Export option, select Import/Export.
• Now, select the option Export to a file and tap Next.
• Choose Outlook Data File (.pst) and click Next.
• Select the folder from the tree structure and click Next.
• After that, hit the Browse button to select the saving path. Also, opt for the given option if required.
• At last, tap the Finish button to start the process.

With the above steps, one can export emails from Outlook Web App to PST file formats. Besides, users have encountered the issues behind the Import/Export method like-wise- missing data, improper structuring, the limited size of emails, etc. Whereas the below instructed professional way is an efficient and fastest technique to export bulk emails from Outlook Web Apps to PST formats.

Professional Method to Export PST from Outlook Web App

Many users fail to export all the emails from Outlook Web App using the Import/Export feature. User’s who need to export all the data items from Outlook Web App into PST formats can use the Outlook/Hotmail Backup Tool. It is a quick and virus-free utility to quickly export emails from Outlook Web App to PST file formats.

Steps to Export Emails from Outlook Web App Professionally

• Install and Run Hotmail Backup Tool.
• After launching, enter the Outlook Web App sign-in credentials.
• The software will scan and display all data items in a tree structure.
• Now, tick the folders and tap the Next button to move further.
• In the next step, click the dropdown & choose PST.
• You can also select the other features of the software.
• At last, click the Convert button to start the process.

Key Benefits of the Professional Method

• It also helps users directly transfer emails from Outlook Web App to Gmail, Office 365, IMAP, Live Exchanges, and other cloud email clients.
• One can export emails from Outlook to EML, MSG, EMLX, PST, HTML, MHTML, and many other file formats.
• Allow exporting selected emails using the Date filter feature.
• Compatible in removing duplicate emails while backup Outlook emails.
• Easy to use GUI helps novice users to run the software.

Summary

If seeking a solution to export emails from Outlook Web App to PST files formats, then must go through the blog. With-in the write-up, we have discussed the importance of keeping a backup file of Outlook emails. Although, one can find the solution using a manual method i.e; Outlook Import/Export feature and another is the professional method Hotmail Backup Tool.

Related Post