How to Export Mailbox from Apple Mail to PDF on Mac?

Summary:- Nowadays, keeping a secure and manageable backup of important emails locally is a necessity. Not all users have access to Apple Mail, so when sharing Apple Mail mailbox data, a PDF is a better choice. Whether you have to share legal records, personal references, or client communication, convert Apple Mail to PDF. This ensures long-term accessibility and can be exported across all platforms. Read this blog to discuss all methods, including the Mac MBOX to PDF Converter Tool for quick conversion.

A Quick Brief on Apple Mac Mail and PDF File

Apple Mail or Mac Mail is a default email service for Mac users. Like many other email clients, this allows users to manage email communication across all macOS devices. It broadly supports two file formats for import and export purposes- MBOX and EMLX.

On the other hand, PDF (Portable Document Format) is a universally accessible file format for backup and sharing. This versatile format is developed by Adobe. One can store data in a fixed layout, be it text, images, graphics, or more. Most importantly, you do not need to have a special application or an internet connection to open and read PDF files.

Why Export Mailbox from Apple Mail to PDF?

If you are still wondering whether PDF is reliable or not, here are the key reasons why you must choose it:

• First and foremost, PDF files are a non-proprietary format. This means PDFs eliminate the dependency on a particular email client. One can universally access Apple Mail data saved in PDF across all platforms.
• In addition, users convert Apple Mail to PDF because sharing a PDF file is comparatively easier than Mac Mail MBOX files. PDF files are less prone to corruption and can be secured with password protection.
• For legal and compliance requirements, users often need to present email communications or attachments as evidence. If such a scenario arises, PDF is chosen to share evidence, as it does not alter data inside.
• Another significant reason is when professionals need to make presentations or reports. PDFs are also a good choice to make things more visually appealing and organized.
• Moreover, there are many other reasons why users tend to export emails from Apple Mail to PDF. This may include printing, editing documents, for educational purposes, or long-term backup needs.

Whether you are a student, professional, businessman, or educator, PDF is in use for all. These reasons will help you understand why PDF is a preferred choice. Now, let us explore some methods to perform an export.

Effective Techniques to Convert Apple Mail to PDF

Broadly classified, there are two ways you can opt for. One is a free method using the Print option, and another is through professional software. Let us begin with the most wanted professional solution.

Best Software to Convert Apple Mail Emails to PDF

Aryson MBOX Converter for Mac is a highly reliable choice for those seeking an easy procedure. The software is designed to export MBOX files to PDF and various formats. It has an easy-to-navigate interface and works across all macOS without causing compatibility issues. However, if you use a Windows OS, you need to download the Windows version of the software.

Besides, the software has multiple features embedded to deliver customized results. Like, you can choose to eliminate converting duplicate emails and save attachments separately. Run the free version of the tool for more detailed insight into the functionalities.

Step-by-Step Process to Convert Apple Mail to PDF

1. First, export Apple Mail emails on Mac system.
2. Install the Software and run it on your Mac system.
3. Browse through your system and select Apple Mail MBOX files.
4. Preview emails within the MBOX and select files to continue.
5. Next, expand the list of saving formats and choose PDF.
6. If required, apply the given filters for more accuracy.
7. Specify a folder on your system where to save the output PDF file.
8. At last, click on Convert to save Apple Mail emails to PDF.

You must give a try to this proficient software! However, if you are still in search of a free solution, read further.

Free Method to Export Emails from Apple Mail to PDF

The manual solution involves using the Print functionality of Apple Mail. However, this method may have certain limitations, so perform carefully:

1. Firstly, run Apple Mail on your Mac.
2. Choose emails that you wish to convert.
3. Find the File menu and click on it.
4. In the File, click on the Print option (or, click Command+P).
5. Then, the PDF dialogue box appears.
6. At the bottom left, click on the PDF button.
7. Choose the option ‘Save as PDF’.
8. Finally, specify a destination to save the PDF.
9. Hence, your email is saved in PDF format on Mac.

One can also choose multiple Apple Mail emails from the inbox and convert them simultaneously.

Alternative Solution-

Another way to continue with the Print option is “Export As PDF”:

1. Open Apple Mail and select an email to convert.
2. Click on the File option > select Export as PDF.
3. Specify the destination path to save the output file.
4. To begin conversion, click on the Save button.

Why Not Manual Method?

But before the execution of the process, know these limitations:

• The manual process may not handle large emails properly.
• It might also mess with the embedded attachments.
• If the steps are not performed well, you may lose data.

Therefore, users prefer the expert-recommended software solution discussed above.

Conclusion

Hopefully, now you find it easy to convert Apple Mail to PDF. With the discussed solutions in the blog, you get a choice. Either go for the free manual method, or use a smart professional software. Although both procedures have their advantages, you must test them individually. To evaluate the software functionality, run the free demo tool.

FAQ-

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