How to Backup Gmail Emails to External Hard Drive

Highlights

• Explore all the possible methods to Backup Gmail Emails to External Hard Drive.
• Create Gmail Email Backup using manual methods through MS Outlook, Print All Option, and Google Takeout.
• Use the Aryson Gmail Backup Tool if you find the Manual Methods Difficult.

Nowadays, everyone is comfortable using Gmail for email communication because it provides a lot of storage space and many other services. But there are some individuals who want to save all their Gmail emails from their account into their PCs or hard drive. It can be for a backup purpose or due to the full storage on their Gmail account. Therefore, in this article, you can see the various methods to backup Gmail emails to external hard drive with all attachments. You can go through all the methods for doing so and complete your task. Taking a backup of Gmail emails is a good move because you don’t know the future. You might lose your emails due to password mismatching or Gmail Account hacking.

Methods to Create a Backup of All Gmail Emails to the External Hard Drive

Here, you can see the various methods for downloading all your Gmail emails with attachments into the hard drive. There are 3 different manual methods for doing so and if you find that the manual methods are quite difficult then you can try the professional software in the end.

Use to Save Email Backup from Gmail as PDF on External Hard Drive

• Open the Gmail account and log in through your User I.D. and Password.
• Open the Gmail Email that you want to save on your hard drive.
• Then, on the top-right corner, you will see the Print All button, click on it.
• After clicking on the Print All icon, a popup window will appear in front of you.
• Now, you must customize the settings as per your needs and then click on Print.
• The Save As window will appear.
• Choose PDF in the Save As Type option and then click on the Save Button.
• Once you have saved the email on your PC, you can Copy and Paste it in your external hard drive.

Backup Gmail Emails to External hard Drive through Google Takeout

• Open Gmail and login to your Gmail Account.
• The Click on Manage Your Data Option and select Personalization.
• Click on the Download option and it is available down on the menu.
• Now, click on Deselect and then select Mail by scrolling down.
• Then Click on the All Mail Data Option.
• Now, a popup window will appear in front of you where you will have to deselect Include All Messages in the Mail option.
• Then click on the OK button.
• In the Popup window, you must click on Send Download Link via Mail option from the Dropdown menu.
• Now choose the file format in which you have to download the email.
• Finally click on Create Archive and you will receive a confirmation that the Archive has been created.
• Once you have saved the email, you can move it to the external hard drive.

Backup Gmail Emails via MS Outlook

• Launch MS Outlook and log in.
• Click on the Settings Gear button and then from the dropdown menu click on the View All Outlook Settings option.
• Then Click on Gmail and select Sync Email option.
• A popup window will appear in which you have to type the display name.
• Then click on the Connect your Google Account option.
• Now create a new folder for the emails where all the Gmail Emails will be imported and then click on the OK button.
• Choose the Gmail Account from where you are importing all the emails to MS Outlook.
• Enter the credentials of your Gmail Account and then click on the Next Button.
• If you are asked for authentication then click on Allow and close the Setting Windows.

Once you have imported all the Gmail emails to Outlook, you can save them on your PC in the form of a PST file. Then you can move the PST file into your external hard drive and the backup of Gmail emails will be created.

All the above manual methods are enough to Backup Gmail Emails to External Hard Drive. But if in case you find that all the above methods are complex and difficult then you must use a professional tool known as the Aryson Gmail Backup Tool. This tool is professionally designed to create a backup of all Gmail emails whether in a hard drive or PC. You can check out the steps for backing up the Gmail emails with attachments into the hard drive through the Gmail backup tool.

Backup Gmail Emails through Aryson Gmail Backup Tool

• Download and Launch the Gmail Backup Tool on your PC.
• Enter the Credentials of your Gmail Account and log in.
• Choose the File Format as PDF and Browse the Location to your External Hard Drive.
• Make sure that your External Hard Drive is connected with the PC.
• You can have the backup of your Gmail Emails, Calendar, Contacts, Drive on your hard disk through this tool.
• Click on the Next button and the backup process will start.
• Once the process is finished, you will receive a confirmation message.

Benefits of Using a Professional Tool

• It is fast and easy to use.
• There is no chance of data loss ad it saves a lot of time of the user.
• There is no need for any technical expertise to backup all the emails from Gmail to a Hard Drive.
• The backup process is simple and quick.
• It export emails from Gmail to PST file.

Conclusion

Well, the ball is in your court and you have to decide whether to choose the manual method or a professional tool for creating a backup of all Gmail Emails into a hard drive. If you are having good hands-on Gmail settings then you must try the manual method for taking the backup otherwise use the professional tool. It is easy to operate and can be used in the long run.

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