How to Backup Exchange Online Mailbox to PST

Exchange Online uses Database Availability Groups (DAGs) feature to copy Exchange Online mailboxes to multiple databases in different Microsoft data centers. So, even if one database is failed to be retrieved then another database and data centers are used.

Manual approach to backup exchange online mailbox to pst

Exchange Online does not provide a traditional means to backup mailbox data. To backup exchange online mailbox to pst, you can export the data using the eDiscovery Export Tool. For this, you first need to have the permission of the eDiscovery Manager. The steps to use the eDiscovery export tool are as follows:

1. Login to the Office 365 portal and then open the Office 365 Admin Center.
   
2. Now, click on the Admin Center and go to Security and Compliance.
   
3. In the Security and Compliance center, click on the Permissions.
   
4. Now edit the eDiscovery Manager role group so that you can use eDiscovery features. You need to be a member of the eDiscovery Manager for using eDiscovery features.
5. In the eDiscovery Manager window, add the account to the eDiscovery Administrator. For doing so, click on the Edit button.
   
6. After doing that, click on the Search & Investigation and then select the Content Search.
7. Now in the Security and Compliance window, click on the New Search button.
   
8. Now the Content Search window is opened. In that select mailbox data that needs to be exported. In the location, select either All locations or Specify locations.
   • If you choose All locations and then it will take a lot of time to search SharePoint Online and Public Folders database.
   • If you choose Specific locations then click on the Modify locations. Here, you can select Exchange email or other options like Skype, etc.
9. You can filter your search options like time ranges, Keyword, etc. You can also press the Add button to add other conditions as required.
10. For including all the mailbox data, you can simply click on the Save button.
11. Now, a search will be started. Go to the Content Search window and choose your required search by pressing the refresh button.
12. Mailbox PST Backup window is now opened. Press the More button and then click on the export results.
13. Now, the Export Results window is opened. Choose the Output options of your choice and then click on the Export button.
    
14. Wait for the export process to be completed and then Copy to clipboard to the Export key.
15. After that, the eDiscovery PST export tool will start. Paste the export key that you have copied and set the destination path by pressing the Browse button.
16. Click on the Start button to begin the process of backing exchange online mailbox to pst.
    

Automatic approach to backup exchange online mailbox to pst

The backup exchange online mailbox to pst can be done through automated software called Aryson Office 365 Backup and Restore Tool.

Follow the Steps to Backup Exchange Online Mailbox to Outlook PST

1. Download and launch the Online Exchange Mailbox Backup Tool.
2. Select the backup option on the next Window.
3. Enter the login credentials of your Office 365 account and login.
4. Select the files and folders to export. Then give the saving location.
5. Now apply date range if needed.
6. Soon the saving process will start and get completed very soon.
7. After the completion of the process save the information of the process to the CSV file for future reference.

Features of Aryson Office 365 Backup and Restore Tool

Aryson Office 365 Backup and Restore Tool is a cloud-based Online Exchange Mailbox Backup Tool that lets the user make a backup of the exchange online mailbox to varied file formats. The software will let you take the backup of Office 365 emails, contacts, calendar, tasks, etc. Few important features of Aryson Office 365 tool are as follows:

• Office 365 Backup tool to import mailbox on a local machine as a backup
• Import PST to Office 365 environment to restore the data back
• Option to import Office 365 data to PST and Outlook PST to Office 365
• Select specific mailbox folders to include in the backup
• Archive mailbox data including emails, contacts, journals, and tasks
• Save the backup of mailboxes in PST, EML, MBOX, PDF, MHTML, and MSG
• Export Office 365 mailbox to PST, Gmail, Yahoo, Zimbra, Thunderbird, and IMAP
• Option to exclude empty folders during the backup and restore
• Save the resultant backup file on the desired location of the system
• Restore the backup on the desired mailbox or user profile
• Assign Impersonation rights to access multiple mailboxes at once
• Filter the mailbox contents using Date Range feature
• Compatible with most Windows and Mac OS editions

Conclusion

The eDiscovery Export method is a very lengthy process. It compels you to acquire permission from Office 365 for each and every step. Hence, it leads to too much dissatisfaction among the users. Aryson Office 365 Backup and Restore tool is the perfect solution for this problem. It let’s user take the backup of the exchange online mailbox in a few simple and easy steps. Try this software and let all your worry go.

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