How to Archive Emails in Outlook 365 to Local Drive using Best Solutions

Summary:- Archive emails process in Office 365 is the best way to manage or access email messages that are important to you. Users also want to Archive Emails in Outlook 365 to avoid the chances of data loss and protect the mailbox information from different vulnerabilities, being destroyed or corrupted (if digital), either maliciously, by accident, or by a natural disaster and others. So keeping these points in mind, I want to tell you that we have a solution to help you archive emails in Outlook 365. In this blog, we shared the different solutions to archive Old emails in Outlook 365. It also includes the Best Office 365 Backup Tool suggestions, which allow you to back up all the archive emails in Office 365.  

What is Email Archiving in Outlook 365?

Archive Emails in Outlook 365 is the process of separating emails from the main inbox. It helps users to find and use email messages easily. This process gives dense security to emails that are not performing in the daily function of an organization but will in the future. Email Archiving also helps in retrieving data whenever we want. Another benefit of Email archiving is that removing emails and setting them into an easily accessible place creates extra space in your Email client account. 

What are the Methods to Archive Emails in Outlook 365?

Below are the methods to easily archive old emails into Outlook 365. But first, you need to enable the archive mailbox option in Office 365 and then easily perform the steps to archive mailbox emails.

Enable Archive Mailbox in Office 365?

For this, you have to make sure that the Archive page in the Exchange admin center is present or not. If the page is unavailable, you do not have permission to enable the archive mailbox option in Outlook 365. Thus, you need to give permission first to archive emails efficiently.

Follow the Steps to Enable Archive Mailboxes in Office 365

1. Open your Office 365 software and log in with your respective ID and Password.
2. Go to the Security and Compliance Center and then select Data governance. A drop-down section will be opened; click on “Archive.”
3. Now the Archive page will emerge in front of your screen. Here, you will find all the mailboxes connected to your Office 365 account. It will also notify you whether or not an Archive box is enabled.
4. To enable the Archive mailbox, you have to select a particular Archive Mailbox you want to enable and click Enable.
5. A message pop-ups on your screen; click the Yes button to enable the Archive Mailbox.
6. Will till the Archive mailbox is created and once it is completed. You can open and use the Archive mailbox successfully.

How to Archive Emails in Outlook 365?

Once you enable the archive mailbox option, you can easily archive emails in Office 365. Follow the steps correctly:

1. First, log in to Outlook using Office 365 credentials. 
2. Now choose the folder you want to archive. 
3. You can also use the Archive option by selecting the specific emails and clicking on the “Archive” icon.
4. Now select the emails that you want to archive and right-click on them.
5. Choose the Archive option from the opening list.
6. Finally, your selected emails will move to the Archive folder.

These are the steps to archive emails in Office 365. Still, as you are also aware, either directly or indirectly, this archive folder is in your Office 365 account either directly or indirectly. If your Office 365 mailbox data is affected, your archive folder data is also affected by it. Thus, we recommend you take the backup of Archive emails, so there is never a chance of data loss.

Professional Solution to Backup Archive Emails of Office 365

Aryson Office 365 Backup Tool is a reliable and efficient utility to back up all the archive emails of Office 365 archive folders into different file formats like PST, PDF, EML, MSG, CSV, MBOX, etc. The software will enable users to easily back up Office 365 mailbox, public folder, and In-place archive data.

Steps to Archive Emails in Outlook 365 by Professional Methods

1. Download and Run the Office 365 Backup Tool.
2. Click on the Backup option in the software wizard.
3. Enter your O365 username and password to Login.
4. Select the In-place Archive option in the backup option and click Next.
5. Check the folders in the preview panel you need to download.
6. Select the saving format as PST/PDF or others from the list.
7. After that, include the required software features.
8. You can also set the destination path for the output folder.
9. Click on the Convert button to download all your Office 365 archive emails.

Conclusion

Through this blog, we understood the need and how to archive emails in Outlook 365. We learned the manual method that allows us to archive Emails or old emails in Outlook 365. In addition, if you want to take the backup of all your archived emails on a computer, then use the professional tool, which allows users to back up archive emails into 15+ file formats.

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