3 Free Ways to Convert MSG to PDF File in Bulk with Email Attachments

Summary: This article explains the best 03 methods to convert MSG to PDF file format. Both file formats are very popular and widely used by users. However, sometimes Outlook users may require to convert MSG to PDF format to manage and access email messages more easily and efficiently. You can also directly use the Aryson MSG Converter Tool that allows users to convert single as well as multiple MSG files to PDF file format in a simple manner. Well, before moving to the solution of converting MSG to PDF, let’s know more about these two file formats. Download Now   Download Now

Learn More About MSG and PDF File Formats

MSG is a file extension used by Microsoft Outlook and Exchange. It contains plain ASCII text for the headers and the main message body. In addition, it also includes hyperlinks as well as attachments. We export MSG files to archive and scan malware.

PDF stands for Portable Document Format and was created by Adobe to achieve two things. The first is that people should be able to open the documents on any hardware or operating system. The second is that the document’s layout should appear the same wherever you open a PDF file.

A Detailed Comparison Between MSG and PDF

The comparison between MSG and PDF files gives you a useful overview of converting MSG to PDF with attachments.

MSG File	PDF File
Stands for Microsoft Outlook Item (.msg)	Stands for Portable Document Format (.pdf)
Microsoft Outlook and Exchange primarily use MSG files.	A PDF file is platform-independent, and no need for a particular application to open or view its content.
It stores only one Outlook item with all its properties.	PDF file stores links, buttons, form fields, audio, video, and business logic.
MSG files only work with Outlook for Windows.	PDF files are the most popular file format to share and transfer due to their small size, ease of creation, and can be viewable on most devices
The process of creating an MSG file is easy.	A PDF file is also simple to create and store data.

It is all about the comparison between MSG and PDF files. Now, let’s move on to the requirement that leads to the need to convert MSG file to PDF.

Why Need to Convert MSG to PDF?

There are various advantages of PDF files over MSG files that nearly require the cause of batch convert MSG to PDF format. Some of the common reasons to convert messages to PDF are mentioned below:

• Users need to reduce the size of the email client by deleting the MSG files from the server.
• One of the leading reasons is that the user can take the backup of important MSG files in a single folder and use it in the future whenever required.
• If the data is in MS Outlook, users won’t be able to move on to other apps, so it is required to convert MSG to PDF in bulk for easy access.
• One can convert MSG files to PDF with attachments and use them in forensic or legal cases.
• One of the main reasons to convert Outlook MSG to PDF is that it is used as a legal document.

03 Easy Methods to Convert MSG Files to PDF File Format

It is quite a tough task for every user to convert the email format from one format to another. However, here you will get complete solutions by which you can easily convert MSG to PDF format.

Method 1: Convert MSG to PDF Using Outlook & Word

This section includes the best way to convert Outlook message files to PDF format. Follow the steps below to perform the MSG to PDF conversion process.

1. Firstly, select an MSG file and open it in Microsoft Outlook or Select any email in Outlook.
2. After that, go to the File menu of MS Outlook.
3. Then select the Save As option.
4. Now, save the file at the desired location in .html format.
5. Navigate to that location, right-click on that .html formatted file, and Open With MS Word.
6. After that, go to the File menu of MS Word and select the Save As option.
7. Then select .pdf format to save the file into PDF format.
8. At last, your Outlook messages are saved as PDF files.

Method 2: Convert MSF files to PDF Using the Print Option

The Print option present in MS Outlook allows users to download the email messages of Outlook as a PDF file. Follow the steps below correctly:

1. Go to the MSG file location and right-click on it.
2. Select the Open with option and opt for Outlook.
3. Here, you will find that your file opened in the Outlook application.
4. Now, go to the File and select the Print option.
5. Click on the Print Options.
6. Select the Microsoft Print to PDF option and click Print.
7. Set the location and file name. Click Save.
8. And your Outlook messages are converted into PDF files.

Shortcomings of the Manual Methods

This manual procedure is good for a few files, but when it comes to batch convert MSG to PDF then, it won’t work. The conversion by this manual method will be lengthy and requires too much time to bulk convert MSG files to PDF manually. It can only convert the content of emails and cannot convert attachments, formats, and metadata. Well, do not worry; there exists a solution.

Method 3: Convert MSG Files to PDF in Bulk Using the Professional Solution

As manual methods have some drawbacks, the only solution is to try an automated tool. One such tool is MSG to PDF converter Tool, which allows users to convert MSG files to PDF in bulk, including the attachments. It is one of the best tools to convert or import MSG files to multiple formats and email clients. It is embedded with advanced algorithms that enable converting MSG files to PDF format in no time and without any data loss. You must try the free demo version of this tool to understand the conversion process in detail.

Simple Steps to Convert MSG to PDF Files

1. Download, Install and Run MSG Converter Tool.
2. Click Browse to select the MSG files from your PC.
3. Select & Preview the MSG file details and click Next.
4. Choose the saving format as PDF from the drop-down list.
5. Check the built-in software feature as per your needs.
6. Click Convert to start the MSG to PDF file conversion process.
7. Finally, you can also save the process report if required.

Conclusion

I have described the best ways to convert MSG and PDF files. Also, I have mentioned the requirements needed for this MSG to PDF conversion. As the manual technique has some limitations, you must use a professional solution to convert MSG files to PDF format, including the attachments files. I hope it helps.

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