How to Print Contacts from a vCard (VCF) File in 3 Methods

Why Print Contacts from VCF File?

Printing contacts from a VCF (vCard) file serves several practical purposes:

• A printed contact list provides convenient offline access, which is particularly helpful in locations with limited connectivity.
• It also acts as a reliable backup, ensuring access to contact details in case of data loss.
• Printed contacts offer a quick reference, eliminating the need to open digital files and making them ideal for meetings or events.
• Additionally, printed copies allow for easy annotation, enabling swift updates or notes.
• Finally, paper contact lists are easily shared with colleagues or clients who prefer physical records.

Method 1: Print Contacts from vCard Using Microsoft Outlook

Microsoft Outlook offers a comprehensive way to manage contacts and is compatible with vCard files. If you have Outlook installed, you can use it to import VCF files, save the contacts, and then print them. Here’s a step-by-step guide:

Step-1: Import VCF File into Outlook

1. Open Microsoft Outlook. Go to the “File” tab and select “Open & Export.”
2. Click on “Import/Export.” This will open the Import and Export Wizard.
3. Choose “Import a vCard file (.vcf)” from the list and click “Next.”
4. Browse to the location of your VCF file, select it, and click “Open.” This will import the contacts from the VCF file into your Outlook contacts.

Step-2: Select Contacts for Printing

1. Go to the “People” or “Contacts” section in Outlook to see the imported contacts.
2. Select the contacts you want to print. You can use the Ctrl key to select multiple contacts if you only need specific entries.

Step-3: Print Contacts

1. Once you’ve selected the desired contacts, go to the “File” tab and click “Print.”
2. Select the preferred print style: Outlook offers various printing options, such as Card Style, Memo Style, and Table Style. Choose the one that best suits your needs.
3. Adjust any additional print settings if necessary, then click “Print.”

Advantages: This method works well for users who have Outlook, as it allows direct printing and style customization.
Disadvantages: It requires an Outlook installation, which may not be ideal for those using other email clients.

Method 2: Print Contacts as PDF from a vCard (VCF) File using Professional Software

The Aryson VCF Converter provides an efficient way to convert and print contacts from a vCard (VCF) file directly to PDF. This tool streamlines the process by allowing you to convert VCF files into PDF format, making it easy to print contacts without the need for other software. Here’s a step-by-step guide to using Aryson VCF Converter to print contacts as a PDF:

Follow the Steps to Printing Contacts from VCF File

• Download and Install Aryson VCF Converter
• Launch the Aryson VCF Converter.
• Click on Add File(s) or Add Folder to locate and upload your VCF file(s).
• Preview of the contacts within the VCF file, and allowing you to verify the information before printing.
• Choose PDF as the output format.
• Select a location to save the converted PDF file.
• Click on Convert to begin the conversion process.
• The tool will process and convert the VCF file into a PDF format, preserving the contact information in a readable layout.
• Open the converted PDF file in a PDF viewer like Adobe Acrobat Reader.
• Go to the Print option in the PDF viewer, adjust any print settings if necessary (such as orientation or paper size), and click Print to print your contacts.

Advantages of Aryson VCF Converter

• Simple and intuitive interface.
• Eliminates the need for additional software by directly converting VCF files to PDF format.
• Ensures accuracy by allowing you to view contacts before conversion.
• Compatible with multiple VCF versions and PDF viewers.

Method 3: Convert VCF to CSV and Print Using Excel

If you don’t have Microsoft Outlook, you can use an alternate method to convert the VCF file into a CSV (Comma-Separated Values) file, then open it with Excel or another spreadsheet application for printing. Converting to CSV makes it easy to manage, filter, and print contacts.

Step 1: Convert VCF to CSV

You can use free online tools or specialized software to convert VCF to CSV. Here, we’ll describe using a common free method with Google Contacts.

1. Import VCF File to Google Contacts:
   • Open Google Contacts and sign in with your Google account.
   • Click on Import from the left-side menu and select vCard (VCF file).
   • Browse to the VCF file on your computer, select it, and upload it. This will import the contacts to your Google Contacts list.
2. Export Contacts as CSV:
   • After the contacts are imported, go to the Export option on the left side.
   • Choose the contacts you want to export, then select the CSV format option and click Export. The file will be downloaded to your computer.

Step 2: Open CSV in Excel

1. Locate the downloaded CSV file and open it in Microsoft Excel or another compatible spreadsheet program.
2. Once the CSV file is open, you can adjust the columns or modify any information if necessary.

Step 3: Print the Contacts from Excel

1. With the contacts now in a manageable table format, go to the File tab and select Print.
2. Customize the print settings as desired. Excel allows you to select specific rows, adjust layout options, and set page orientation.
3. Once your settings are configured, click “Print.”

Advantages: This method doesn’t require Outlook and provides more flexibility for editing and organizing contacts before printing.
Disadvantages: It may take additional time due to the import/export steps, and access to Google Contacts or a CSV converter is necessary.

Choosing the Best Method

Both methods are effective for printing contacts from a VCF file, but the choice largely depends on your preferences and available tools. Here’s a quick comparison to help you decide:

• Use Outlook if you already have it installed and prefer a quick, straightforward approach to printing contacts without the need for conversion steps.
• Aryson VCF Converter – Using Aryson VCF Converter to create a PDF file from VCF contacts is an ideal solution for users needing a printable format without complex steps or additional applications.
• Use CSV Conversion if you don’t have Outlook or prefer to organize, filter, or customize contact details before printing.

Conclusion

Printing contacts from a VCF file can be achieved using Outlook, Aryson VCF Converter, or by converting the file to CSV format. Each method provides a clear, organized printout of contact information. For Outlook users, direct importing and printing offer the most convenience. Aryson VCF Converter is a practical solution for those who want to convert and print contacts from VCF files without relying on additional software like Outlook. Meanwhile, the CSV method provides flexibility for users without Outlook. Regardless of the method chosen, these options ensure easy management and printing of contacts from a vCard file when needed.

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