Summary:- Office 365 offers users a wide array of features and filters. However, many users choose to export Office 365 mailboxes to PST file format for several reasons. In this article, we explore straightforward methods for converting Office 365 emails to PST. Furthermore, we discuss the advantages of exporting Office 365 to PST. While there are several manual methods available, they often lack reliability and speed. For users seeking a faster and more reliable tool it is recommended to use the Aryson Office 365 Backup Tool.
There could be numerous reasons for exporting mailboxes to PST from Exchange Online. However, in this section, we will examine the primary reasons for performing these migrations.
Backup: Users want to maintain a local copy of their data for safety and redundancy purposes.
Storage Optimization: Archiving data in the Personal Storage Table (PST) format helps to optimize storage space.
Portability and Accessibility: Storing data in PST format facilitates easy transfer and access across different systems.
Contingency Preparedness: PST backups act as a safeguard against accidental data loss or system failures.
Compatibility: PST files can seamlessly integrate into different Outlook accounts, enhancing their versatility for data management.
Quickly Export Office 365 Mailbox to PST Using Aryson Software
The Aryson Office 365 Backup & Restore tool is a dependable and secure utility designed for backing up Office 365 mailboxes into multiple file formats. It allows for creating backups in formats like PST, MBOX, PDF, EML, EMLX, MSG, and others directly on the local system or PC. Moreover, it offers the capability to restore mailboxes from PST/OST files back into the Office 365 account.
Follow the Given Five Steps to Export O365 Mailbox to PST
Install and launch the Aryson Office 365 Backup Tool as an administrator. Then click on the Backup button.
Enter your Office 365 Login Credentials and click on the Sign In button.
Choose the Office 365 account and select the Files and Folders.
Select the saving format as PST, and opt for the optional Features and Filters
Finally, click on the Convert button to initiate the conversion process.
Manual Method to Export Office 365 Mailbox to PST
There isn’t a direct method for backing up an Office 365 Mailbox to PST. However, alternative tools can be utilized to manually perform this backup process.
Export Using eDiscovery Method
Migrate Office 365 to PST Using Outlook
Now, let’s proceed to the basic requirements that are essential to use the eDiscovery Tool.
Things to Keep in Mind Before Using the eDiscovery Method
In this section, we will examine the fundamental prerequisites essential for utilizing the eDiscovery Tool to import Office 365 Mailbox to PST.
Access the Discovery Management Group.
Ensure you have a Windows 7 operating system or later.
Install Microsoft .NET Framework 4.5 or a later version.
Have the latest version of Internet Explorer or a compatible browser installed.
Assign permission for Office 365 OWA export to PST.
Approach 1: Backup Office 365 Mailbox to PST Using eDiscovery
In this section, we will discuss the detailed steps to migrate Office 365 to PST. The steps are as follows:
Firstly, log into your Office 365 account and launch the Microsoft 365 Admin Center.
After the Admin Center is open click on the option Security & Compliance.
Select the Permission option and scroll down to eDiscovery Manager.
Now, check the box next to the eDiscovery option and click on the Edit Icon to add the important roles.
If the export role is missing click on the Edit Role Group to add the same.
After that hit on the option More Resources and then click Microsoft Purview Compliance Portal.
Now, click on the Content Search button and then hit the New Search option.
Specify the Name and description. Additionally, use the Location option to specify the mailbox.
Use the Conditions tab to apply desired filters.
After applying the filters and other details click on the button Submit > Done.
In the meantime, you can check the status of your search by clicking on the Search tab.
If the process is completed click on the Actions button and choose the Export Results option.
Additionally, you can export encrypted files, just click on the Export option.
Navigate to the Export tab to track the progress of your search.
After the process is completed click on the Download Results option. Additionally, copy the Export Key as it would be required to perform the next step.
The eDiscovery tool will automatically start. Paste the Export Key and click on the Start to import Office 365 Mailbox to PST without Outlook.
Approach 2: Export Microsoft 365 Mailbox to Outlook PST
Microsoft Outlook offers multiple built-in options to convert Office 365 files to PST. Furthermore, this process is cost-free but requires a lot of technical expertise. There is no direct approach to converting O365 to PST; therefore, we have divided the method into two steps.
Step 1: Add an Office 365 Account in Outlook
Open the Outlook application on your system.
Click on File >> Add Account.
Enter your Office 365 email address.
Type your Office 365 account password and re-enter it.
Click the Next button.
Note: Ensure that you are logged into your Office 365 account in the browser as well.
You will receive a message confirming that the configuration is completed.
Step 2: Export Office 365 Mailbox to PST
Navigate to your configured Office 365 account and open the folder containing the emails you wish to download.
Click on File >> Open & Export.
Select the Import/Export option.
Choose Export to a file from the list and click Next.
Select Outlook Data File (.pst) and click Next.
Choose the folders you want to export from the hierarchy list and click Next.
Optionally, enable any required features and click the Finish button.
Conclusion
In this article, we explored the most practical methods to import Office 365 Mailbox to PST. Additionally, we highlighted the reasons to perform such a migration. Users can opt for either manual or automated methods. However, the manual method is very technical and requires a lot of time. Moreover, IT Experts recommend using the Aryson Office 365 backup tool for an easy and reliable backup of Office 365 to PST.
FAQs
Q. Which is the best method to export Office 365 mailboxes to PST?
Ans – The best and safest method to export a mailbox from Office 365 to PST file format is using the Aryson Office 365 Email Backup Tool. The software allows users to easily export or back up all the Office 365 mailbox data into PST file format. In addition, you will find other different saving options in the software like PST, PDF, EML, MSG, CSV, MBOX, HTML, DOC, etc.
Q. How do I export Mailbox to PST from Office 365 on Windows?
Ans – The Aryson Office 365 to PST Migration Tool allows users to export Office 365 email messages into PST file format on Windows operating systems. Here are the steps to perform Office 365 to PST migration on Windows: Steps to Export Office 365 Mailbox to PST on Windows: 1. Run the software and select the Backup Option. 2. Enter the valid Office 365 Email Credentials. 3. The software will fetch all the mailbox folders available in the account. 4. Select the folders which you want to backup and click Next. 5. Choose the File format as PST from the drop-down of the list. 6. Apply Date Range Filter if needed. 7. Browse the path of the saving process and click Convert.
Q. How can I export Office 365 Mailbox on Mac?
Ans – Follow the Steps to Extract Office 365 Mailbox to PST on Mac: 1. Start Launch the Office 365 Backup for Mac utility. 2. Select the Backup option and proceed. 3. Log in to your Office365 account. 4. Select the folders to export and opt for saving format as PST. 5. Provide the required details from the backup. 6. Click Convert, and soon all the emails are backed at your desired location.
Mithilesh Tata is dedicated to making the lives of his customers as simple as possible. He enjoys learning about new applications and utilities that can help people protect their data. Mithilesh also has a strong grasp on email migration & data recovery. He enjoys validating every component of the software, technical materials, and anything else that has to do with his working life.