Easily Transfer Email from Outlook Web Access to Gmail: Step-by-Step

Why Migrate Outlook Web App Emails to Gmail?

Where Outlook Web App is a part of the Office 365 suite, Gmail is for G Suite. What’s so common between Outlook Web App and Gmail? Well, both are web-based email clients, accessed through a browser, anywhere with an internet connection. However, the difference is in what features they provide. Both are used for personal as well as business communications, but still Gmail is chosen more.

But why do users need to migrate from OWA to Gmail? The answer may be:

• Gmail is tightly integrated with various Google services, like Google Drive, Docs, Calendar, Meet, and more.
• For personal use and startups, Gmail has a comparatively more intuitive interface, easy to navigate.
• Not only that, Gmail offers better and competitive storage options, especially with G Suite.
• Gmail’s advanced spam filter is more liked by users than what Outlook Web App offers.
• Importantly, one of the reasons to transfer emails from OWA to Gmail may be to consolidate multiple email accounts.
• Google’s powerful algorithms support the search functionality of Gmail, thus, it’s easier to locate emails in the mailbox.
• Moreover, many users like to shift from Outlook Web App to Gmail for cost savings.

Both platforms stand equally in terms of features, however, they may differ depending on needs. Let us proceed to the solutions.

How to Transfer Emails from Outlook Web App to Gmail?

Here we will discuss multiple ways to export emails to Gmail, including free methods. The free method is to be performed manually and requires access to both platforms on your PC. However, the alternative option is using dedicated software for direct migration without depending on the email clients. Let us start with the manual steps first.

Export Outlook.com Emails to Gmail via Outlook Desktop

Follow the below instructed steps carefully to migrate emails from Outlook Web App to Gmail. You need to configure both OWA and Gmail accounts in Outlook Desktop. Follow the steps:

Step 1: Enable IMAP in your Gmail Account

Follow: Open Gmail > Go to Gmail Settings > See all settings > Forwarding and POP/IMAP > Enable IMAP & define settings > Save Changes.

Step 2: Begin to Transfer Emails

1. Open the Outlook Desktop App and click on the File option.
2. From the Info tab, click the Add Account button.
3. A pop-up window will appear.
4. Enter your Outlook Web App credentials and Sign In.
5. Wait until the OWA mailbox syncs properly.
6. Again, add Gmail account: File > Add Account.
7. Enter the Gmail address where you want to transfer the Outlook Web App emails.
8. Click the Advanced option > tick the checkbox that says “Let me set up my account manually.”
9. Then, click Connect.
   
10. After that, choose the IMAP option.
    
11. Enter the following IMAP configuration settings:
    • Incoming mail server: imap.gmail.com
    • Port: 993
    • Encryption method: SSL/TLS
    • Outgoing mail server (SMTP): smtp.gmail.com
    • Port: 587
    • Encryption method: STARTTLS
      (Use Gmail account credentials when prompted.)
      
12. After successful authentication, you will see the message: “Account added successfully.”
13. Again, wait for proper syncing once both accounts are added.
14. At last, simply drag and drop emails from the Outlook Web App account to the Gmail account within the Outlook desktop interface.

However, this process has a major loophole. You can only view the incoming emails of the Outlook Web App via your configured Gmail account.

Use Gmail Import Feature to Import Emails from OWA to Gmail

This is a lengthy and a bit complex procedure to import OWA emails. So we have tried to give step-by-step instructions for ease:

Step 1: Enable POP in OWA

You first need to enable POP Settings (Post Office Protocol) in your OWA account. Do as follows:

1. Open Outlook.com and log in to your account.
2. Next, go to Settings at the top-right corner.
3. Within Mail >> Forwarding and IMAP, browse to the POP and IMAP section.
4. Enable POP in Outlook.com by pressing the toggle bar on.
5. Finally, save the changes made.

This will allow Gmail to retrieve emails from your OWA account.

Step 2: Make Settings in Gmail to Import OWA Emails to Gmail

1. Open Gmail on your PC and Sign In to your Gmail account.
2. Next, click on the gear icon (Settings)> select See all settings.
3. In Settings, move to the Accounts and Import tab.
4. In the Check mail from other accounts section > click on Add a mail account.
5. A pop-up window will appear. Here, enter the destination Outlook.com email address you want to import emails from.
   
6. After that, select Import emails from my other account (POP3) and click on Next.
7. After selecting POP3, you need to configure settings and choose additional options for better output.
8. Once you’ve set all the needed information and selected as per your preferences, click on Add Account.

After you have made all the settings and added the account, Gmail will start fetching emails from your OWA account. However, this process may take longer than usual. It depends on the number of emails you have in your OWA inbox. Many users find it difficult to perform the complex procedure.

Enable Forwarding Option in Outlook Web App

Another significant way to transfer Emails from Outlook Web App to Gmail is through the Forwarding feature of OWA. Here is how to do it:

1. Open Outlook for Web App and go to Settings.
2. Next, click on the Mail tab > Click on Forwarding.
3. Turn on the Enable Forwarding toggle.
4. Enter the destination Gmail email address in the space provided.
5. If needed, check the ‘Keep a Copy of Forwarded Message Email’.
6. Ultimately, click on Save to save the changes.

If you are familiar with the Outlook Web App interface and have to import a few emails, the manual is good to go. However, you may have to face some limitations as well. So, what’s the alternative? To completely export OWA emails to Gmail, you can use a professional backup solution.

Automatic Method to Transfer Emails from Outlook Web App to Gmail

Knowing the drawbacks of the manual approach, most users now prefer Aryson Hotmail Email Backup Tool (or Outlook.com Backup Tool). The software is developed especially to migrate from Outlook.com to other email platforms or create a backup. This is a sufficient tool to deal with all kinds of OWA email migration inconveniences. Moreover, you can export all the emails from Outlook Web App, including the sent box, draft, trash, etc.

It is worth every penny, as you can also export emails from Outlook Web App to PST, MSG, PDF, etc. The process is quite simple to execute, even if you are doing it for the first time. It ensures that the original mailbox data remains intact in Gmail. Furthermore, it’s not restricted to any particular Windows OS, versatile.

Steps to Transfer Outlook Web Emails to Gmail

1. Download and launch the Aryson Hotmail Backup Tool.
2. Enter the sign-in credentials and tap the Sign In button.
3. After that, tick the mailbox folder from the displayed data items folders.
4. Now, click on the Next button to move further.
5. Expand the dropdown and select Gmail as the destination.
6. Here, enter the Gmail login ID with the app password and tap Sign In.
7. After that, choose the required feature from the software wizard.
8. At last, click Convert to migrate Outlook Web App emails to Gmail.

Conclusion

Here, we have discussed the manual & automated ways to transfer emails from Outlook Web App to Gmail. The best solution to opt for is an automated method, as it is a direct way and has no complexity. One can download the demo version of this software to cross-check the working efficiency while transferring Outlook Web App emails. Also, the software is fully loaded with various advanced features complementing the process.

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