How to Migrate Lotus Notes to Outlook?

Summary: In this era of technology, email communication plays an important role. And this is why the popularity of emails has grown marvelously well. Today, a very large number of computer users use emails for communication. Some use webmail services, and some use desktop email clients. Generally, IT professionals and students prefer HCL/Lotus Notes and MS Outlook to manage their email communication process. However, as many email clients are available in the market, email migration from one client to another is very common these days. In this article, we’ll discuss the different methods to migrate Lotus Notes to the Outlook application without any data loss.   

First, we’ll show you how to import Lotus Notes to Outlook manually, then describe the working of the Aryson Lotus Notes to Outlook Converter to perform Lotus Notes to Outlook migration if the manual trick fails or doesn’t work for you. Note:- You also have a plus point that both these methods work on all the Outlook versions like 2021, 2019, 2016, 2013, 2010, etc., to migrate Lotus Notes to Outlook.

Why Need to Migrate Lotus Notes to Outlook?

There are some disadvantages of using Lotus Notes that insist users to migrate emails from Lotus Notes to Outlook. Here are some everyday needs to perform Lotus Notes to MS Outlook conversion process.

1. The Domino server and the Lotus Notes software always require constant updates & backups, which is difficult for users to perform regularly.
2. You must have the technical expertise to use the HCL/IBM Notes application.
3. Many organizations no longer rely on the Lotus Notes database to manage their data.
4. The file in which the Lotus Notes stored data is incompatible with other email clients like Outlook, Gmail, Yahoo Mail, etc.
5. MS Outlook allows you to use it on different devices for managing mailbox emails.
6. Outlook supports IMAP/POP server settings to add any other email clients.

Top Two Methods to Migrate Lotus Notes to Outlook

Here are the two best methods to migrate Lotus Notes emails into Outlook. However, if you are wondering why you should choose the manual trick over a professional solution, the reason is straightforward. You don’t need to pay anything, and it’s free. So whenever you’re planning to move emails from Lotus Notes to Outlook client, you must try the manual trick I’m sharing here. Through the manual trick, you can easily convert Lotus Notes to Outlook app.

Method 1: Convert NSF to PST Using Lotus Notes & Outlook Application

Since the Microsoft Outlook client doesn’t support the NSF file format, there’s no direct way to import or export this File. But here, you can try something that helps you migrate Lotus Notes email to Outlook. Lotus Notes client enables users to save the NSF file into two formats: Comma Separated Value and Structured Text. Luckily, the Microsoft Outlook client supports both of these file formats. You need to follow these simple steps:

Step 1: Export NSF File From Lotus Notes as CSV

1. Start the IBM Lotus Notes Application on your PC.
2. Select File, then Open, and click on the Lotus Notes Application.
3. Add the required NSF file and tap the Open button in the Open Application wizard. 
4. Here, the chosen NSF file gets opened.
5. Click on the File menu and select the Export option.
6. On the Export window, assign the file name, select the saving path and opt for the saving type.
7. From the drop-down of Save As Type: select the Comma Separated Value option and click the Export button.
8. A new dialogue box of CSV Export opens on the screen Opt with necessary options from the How much to export, Export Character Set, and Detail to Incorporate sections. Click the Ok button.
9. Finally, the Lotus Notes data is saved as a CSV file.

Step 2: Import the Downloaded CSV into MS Outlook

1. Open MS Outlook.
2. Opt with the File menu and select the Import & Export section.
3. You will have to go through with the Import/Export option.
4. Select Import from another program or File and click the Next button.
5. Select the Comma Separated Values option and tap Next.
6. Click the Browse button to add the CSV file created earlier. Choose different built-in options as per your need. Click Next.
7. Now, you must choose the folder to store the exported CSV file. Click Next.
8. Select the Import a CSV file option and click the Finish button.
9. Finally, you will be able to open NSF file in Outlook.

Method 2: Transfer Lotus Notes to Outlook Using the Automated Solution

If you can’t use this manual trick, or if it fails or doesn’t work, you should perform Lotus Notes to Outlook migration using a professional solution. This Aryson Lotus Notes to Outlook Converter tool is the efficient and trusted solution to migrate Lotus Notes mailbox emails to Microsoft Outlook. The software not only helps you to convert Lotus Notes NSF files to Outlook PST file format but to other formats like EML, MBOX, MSG, etc. It also convert NSF to PDF format or print multiple emails at time.

Simple Steps to Migrate Lotus Notes to Outlook

1. Download, Install and Run Lotus Notes to Outlook Converter.
2. Click on the Select Files or Folder option to browse the PST file.
3. Select the folders that you want to convert and click the Next button.
4. Choose the saving format as Outlook PST from the left panel.
5. Go for the Mail Data filter and Advanced filtering options.
6. Click on the Select Path button to set the location for the Output folder.
7. Now, tap the Convert button to start the Lotus Notes to Outlook conversion process.

Conclusion

Through this blog, you get a brief overview of Lotus Notes and Outlook and why users need to convert NSF to PST without Outlook. Here, we include two methods to migrate Lotus Notes to Outlook: manual and another professional tool to migrate emails from Lotus Notes to Outlook. I hope this blog is helpful for you, and if it is, then review it with ratings.

Frequently Asked Questions

About The Author:

Rohan Wiese

Rohan Wiese is a Technical Writer at Aryson Technologies. He is an expert Email Forensic, Cloud Computing, and a passionate nerd with over 10 years of experience in technical content writing. He writes about Cloud Migration, Database Recovery, Email Backup, Windows, Mac, and Tech.

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