How to Backup Email from Office 365 Admin Portal? Get Best Solution

Summary:- In recent times, Office 365 emails have become the primary means of communication. While Microsoft 365 offers cloud storage, it often reaches capacity. Hence, it’s essential to back up email from the Office 365 Admin portal. In this blog, we will explore methods to locally save all Office 365 emails using manual and professional Office 365 Backup Software.

Why Locally Save Email From Office 365 Admin Portal

Office 365 is a cloud-based email client that provides many useful tools and features. Additionally, users can free up server space by exporting Office 365 emails to PST files. This section will also explore the reasons for backing up an Office 365 Admin Account.

  • Emails often contain critical information, including sensitive data, important attachments, and valuable communications.
  • Regularly backing up your emails can protect against Accidental deletions, Hardware failures, Security breaches, and Other unexpected events

Methods to Save Office 365 Admin Account Emails

There are many methods available to create a local backup of your Office 365 Admin Portal account. However, with the help of our IT testing team, we found the three most reliable approaches to create a backup of your emails. To manually back up Office 365 emails, you need administrative access to the Office 365 Admin Portal. For an easier solution, it is suggested to use the Aryson Office 365 Backup & Restore Tool. Now, let’s explore the methods to back up emails from the Office 365 Admin Portal.

Method 1: Backup Email from Office 365 Admin Portal – Best Method

In modern times, emails are the most crucial form of data. Emails store a lot of sensitive and confidential data; therefore, when creating a backup, it is suggested to use reliable tools. Manual approaches can result in data loss or corruption. To address this issue, the Aryson Office 365 Backup & Restore Tool was specifically designed. The Office 365 Backup Tool establishes a secure connection between your Office 365 account and the wizard. Moreover, it offers useful features and filters, making the whole process of backing up Office 365 Admin Portal emails easy and simple.

Steps to Backup Office 365 Admin Portal Emails
  1. Install and launch the Office 365 Backup & Restore Tool as an administrator.
  2. Enter the Required Office 365 Admin Account Credentials and click on the Login button.
  3. Now, select the Desired Office 365 Account from the list and click on the Next button.
  4. Choose the Mailboxes that you need to back up.
  5. Now, select the Desired Saving Format and define a Destination Path.
  6. Finally, click on the Convert button to initiate the backup process.

Method 2: Use Outlook to Save Office 365 Admin Account Emails

Outlook offers a built-in “Import/Export” function that can be used to create a backup of Outlook emails in Office 365. However, this method does not support backing up other file items in Office 365. Additionally, it can be very time-consuming and often results in data loss. Here are the steps to back up Outlook emails in an Office 365 Admin account:

  1. Open the Outlook application on your system. Additionally, Log In to your Outlook account.
  2. Now, navigate to the option File > Open & Export. Then click on the option Import/Export.Export Emails
  3. A window will pop up select Export to a File. Then click on the Next button to proceed further. Export to File
  4. Now, choose the Saving Format as Outlook Data File (.pst) and click Next.PST File
  5. Make sure to select the option Include Subfolders to back up all the email items.Select Folder
  6. Finally, click on the Browse button to define the destination path. Then click on the Finish button to initiate the backup process.
    Save PST File

Method 3: Utilize eDiscovery to Backup Office 365 Admin Account

The Microsoft Admin Center provides an inbuilt Content Search eDiscovery tool that enables users to search for the required data in Exchange Online and back it up into a PST file.

  1. Sign in to the Microsoft 365 portal and navigate to the Microsoft 365 admin center > Admin Center.Admin
  2. Select Security & Compliance > Permissions.Permission
  3. In the following window, choose eDiscovery Manager.
  4. In the eDiscovery Manager window, click on the Edit role group option.edit-role-group
  5. Once the role is assigned, navigate to Security & Compliance and select Content Search > + New Search.new-search
  6. Specify the data to be exported from Office 365 mailboxes to PST format in the search window. Use Add conditions to refine the search criteria.
    add-conditions
  7. Click on Specific Locations and then click Modify…
    specify-locations-modify
  8. Select emails or specify mailboxes using the Choose users or groups option.
  9. Optionally, enable the Public folders option to export mailboxes from SharePoint sites and Public folders.sharepoint-sites
  10. Click Save & run to proceed.
    save-run
  11. In the Save search section, enter a name and description for the search, then click Save.save-search
  12. Once saved, the tool will initiate the search process in the background.searching-window
  13. Click on More > Export results.export-results
  14. In the Export results window, click Export to export Office 365 mailboxes to PST from the admin portal.export-ediscovery
  15. Navigate to the Exports tab to view the list.exports
  16. Click Download results to configure the eDiscovery PST Export Tool. Copy the Export Key from this window for later installation.download-results
  17. Click Install to begin downloading the tool.install
  18. After downloading, paste the Export Key and select the destination location for the PST backup of Office 365 admin.
  19. Click the Start task to initiate the export of the searched content into PST format.start

Conclusion

You have three options to back up emails from the Office 365 Admin Portal: using MS Outlook, utilizing the content search eDiscovery tool, or employing reliable third-party software like the Aryson Office 365 Backup & Restore Tool. This tool is exceptional because it not only backs up Office 365 Admin accounts but also supports other email services such as Yahoo Mail, Gmail, iCloud Mail, Exchange, Outlook Mail, and Zoho Mail through its Email Backup feature. Additionally, you can optimize email backups using this software to enhance overall performance.

5/5 - (2 votes)

About The Author:

Mithilesh Tata is dedicated to making the lives of his customers as simple as possible. He enjoys learning about new applications and utilities that can help people protect their data. Mithilesh also has a strong grasp on email migration & data recovery. He enjoys validating every component of the software, technical materials, and anything else that has to do with his working life.

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