How to Export Exchange Server Offline Data (OST) to Outlook 2016, 2013 & 2007

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  • Updated on February 23rd, 2018

These days a lot of users need to convert their various information from Microsoft Exchange (.ost files) into(.pst files) of the Microsoft Outlook mail client.But it is also difficult to find the right solution to import offline OST to PST files. Being one of the best software recovery brand go through this article.

Some of the most prominent methods to Export OST File into PST Format

Method 1: Using Outlook Import/Export wizard

This Outlook Import or Export wizard method is believed to be very helpful in exporting data from offline OST file to PST format. It will also offer you an option to save the exported data into CSV and Excel format. If you want to go with this method then you have to follow the below mentioned steps:

Step 1: Open MS Outlook 2016 program on your system.
Step 2: Click on the File tab and then ‘ Open& Export’ option.
Step 3: In Open window, click on the Import/Export option.
Step 4: In ‘Import and Export Wizard’ click on ‘Export to a file’ option and then on the Next tab.
Step 5: In ‘Export to a File’ dialog box, select Outlook Data File (.pst) from ‘Create a file of type’ and then click on the Next tab.
Step 6: In ‘Export Outlook Data File’ dialog box that appears, Select the folder to export from, check ‘Include sub folders’ box and then click on the Next button.
Step 7: In ‘ Export Outlook Data File’ dialog box, click on the Browse tab to save exported PST file at a desired location and then click on the Finish tab.

Note: This method will works only if the user is connected to MS Exchange Server.

Method 2: Archiving

Archive is yet another interesting feature in Outlook which can be used to export mailbox items to PST file. However, exporting mailbox data with this method does not allow archiving your Contacts. The steps involved in this process are as follows:

Step 1: Open MS Outlook 2016 client.

Step 2: Click on the File tab that brings Info on the left side and Account Information. Here, click on the Cleanup Tools and then on the Archive option.

Step 3: An Archive dialog box appears wherein you need to ensure that ‘Archive this folder and all sub folders’ option is selected (it is selected by default). Further, select the folder that you wish to move to PST (for instance: Inbox). Next, in the ‘Archive items older than’ box, provide an appropriate date from the drop down menu and click on the OK tab. With this, all the items that were received till the provided date will be archived.

Note : With this method, you can export all OST file data to PST format except for Contacts.

Method 3: Drag and drop mailbox items to new PST file

This process is another option that can be used to move mailbox items of OST file into a new PST file. To do so, you have to follow the steps mentioned below:

Step 1: Open MS Outlook desktop email client.

Step 2: Create a new blank PST file in your Outlook.

Step 3: Drag all the mailbox folders which you want to export to the newly created blank PST file.

Note : You cannot drag Contacts, Inbox, and other default folders into a PST file. So, you simply need to copy these folders from OST to PST file.

Method 4: Using a Third-Party Conversion Tool

Using a third-party tool is another easy way by which you can export Exchange Server Offline OST data into PST file. For instance, if the above mention manual methods are not working then you can use the OST to PST Conversion tool. It can also converts the compacts as well as password protected OST files.

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About The Author:

Rohan Wiese is a Technical Writer at Aryson Technologies. He is an expert Email Forensic, Cloud Computing, and a passionate nerd with over 10 years of experience in technical content writing. He writes about Cloud Migration, Database Recovery, Email Backup, Windows, Mac, and Tech.

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