How to Export Exchange Server Offline Data (OST) to Outlook 2016, 2013 & 2007

Methods to Export Exchange Server Offline Data to Outlook

There are multiple ways to convert Exchange Server Offline Data to Outlook 2016, 2013, etc. Furthermore, we will discuss the methods that are verified and tested by our Software Testers. IT experts suggest taking Exchange Server Backup before performing any major migration task. This is advised to keep the data safe. Let’s discuss the methods to Export Exchange Server Offline Data to Outlook.

Method 1: Utilizing Outlook Archive Feature

The Archive feature in Outlook facilitates copying or moving mailbox items to PST format. It enables the conversion of all Exchange Server Offline Data to Outlook PST. While Contacts cannot be archived using this feature, all other mailbox items can be moved. Follow the steps below:

1. Open MS Outlook and navigate to the OST file containing the data to be exported.
2. Select the File tab, followed by Info, and then click on CleanUp Tools.
3. Choose Archive from the options provided.
4. In the Archive dialog box, ensure that the “Archive this folder and all subfolders” option is checked (it’s typically selected by default).
5. Select the folder you wish to export to PST (e.g., Inbox).
6. Enter an appropriate date in the “Archive items older than” box. This will archive all items received before the specified date.
7. Specify the destination path to store the new PST file under the “Archive file” option.
8. Click OK to initiate the export process.

Method 2: Drag & Drop Exchanger Server Offline Data to Outlook

This method offers an alternative approach to transfer Exchange Server Offline Data to Outlook. The steps are as follows:

1. Launch MS Outlook desktop email client.
2. Generate a new blank PST file within your Outlook.
3. Drag all desired mailbox folders into the newly created blank PST file.

Note: It’s important to note that Contacts, Inbox, and other default folders cannot be directly dragged into a PST file. Instead, you’ll need to copy these folders from the OST to the PST file.

Method 3: Use the Import/Export Feature

The Outlook Import or Export wizard method is considered very helpful for exporting data from an offline OST file to PST format. It also provides an option to save the exported data in CSV and Excel formats. To utilize this method, follow the steps below:

1. Launch the MS Outlook 2016 program on your system.
2. Click on the File tab, then select ‘Open & Export’.
3. In the Open window, click on the Import/Export option.
4. In the ‘Import and Export Wizard’, select ‘Export to a file’, then click Next.
5. In the ‘Export to a File’ dialog box, choose ‘Outlook Data File (.pst)’ from ‘Create a file of type’, then click Next.
6. In the ‘Export Outlook Data File’ dialog box, select the folder to export from, check the ‘Include subfolders’ box, then click Next.
7. In the ‘Export Outlook Data File’ dialog box, click Browse to choose the desired location to save the exported PST file, then click Finish.

Note: This method only works if the user is connected to the MS Exchange Server.

Method 4: Export Exchange Server Offline Data (OST) to Outlook

In this section, we’ll explore the most professional and straightforward method for transferring Exchange Server Offline Data to Outlook. The Aryson OST to PST Converter is a highly reliable tool for migrating OST files to PST. Moreover, it eliminates the need for complex manual procedures. Here are the steps:

1. Install and run the OST to PST Converter as an administrator.
2. Click on the Add File button to add OST file to the software wizard,
3. Preview and select the Files/Folders and click Next.
4. Choose the desired output as PST. Additionally, opt for the optional Features/Filters.
5. Finally, click on the Convert button to initiate the export process.

Conclusion

As we conclude this article, we’ve explored simple techniques for exporting Exchange Server Offline Data to Outlook. Both manual and automated methods have been discussed. After reviewing this article, users can choose the most suitable approach. Ultimately, utilizing the OST to PST converter is recommended for a dependable and swift migration process.

About The Author:

Rohan Wiese

Rohan Wiese is a Technical Writer at Aryson Technologies. He is an expert Email Forensic, Cloud Computing, and a passionate nerd with over 10 years of experience in technical content writing. He writes about Cloud Migration, Database Recovery, Email Backup, Windows, Mac, and Tech.

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