How to Copy Outlook OST File to New Computer? Get the Best Methods

Learn About OST Files Before Copying OST Files to Another Computer

Aspect	Description
File Extension	.OST
Full Form	Offline Storage Table
Usage	It is used as a local cache of Exchange server mailbox data for offline access and synchronization.
Functionality	Additionally, OST allows users to access emails, contacts, calendars, and other data without a server connection
Synchronization	The changes made automatically sync with the Exchange server when connected to the network
Supported Clients	Microsoft Outlook
Location	Stored locally on the user’s computer
Security	It is encrypted and secured

Manually Copy Outlook OST File to New Computer

After reviewing this section, users will be able to effectively transfer OST files to a new computer. While the manual method is dependable, it can be time-consuming. Nevertheless, to relocate an OST file, you must first locate it on your system. Then change the Outlook OST file to PST. Once changed, you can copy the file to a storage device, connect the device to the new computer, and paste the files. Finally, import the PST file into your Outlook account using Outlook’s Import/Export feature. Now, let’s explore locating an Outlook OST file.

Step 1: Find the Outlook OST File on Your System

Before starting the process to copy Outlook OST Files to a new computer, it is necessary to locate it. Follow the steps below to locate the Outlook OST file. 

1. Either click on the Start menu or hit the Windows button on your keyboard.
2. Now, search Control Panel and open it.
3. Browse the Mail option in the control and click it.
4. A pop-up window will be displayed and click on the Data Files button.
5. Once you’re done, an Account Settings window will pop up. Make sure you’re on the Data Files tab; it’s usually the default. If not, click on it.
6. Then, select the account you’re interested in. You’ll see the location mentioned there. Moreover, follow that location to find your OST files. You can also click Open File Location to go directly to the folder.

Step 2: Professionally Copy OST to PST File Format

Utilize the Aryson OST to PST Converter, a professional tool, to copy OST files to the PST file format. This step is crucial as PST files can be easily imported into Outlook. Additionally, this tool provides numerous advanced features and filters. The steps for effortlessly copying an OST file to PST are as follows:

1. Install and launch the OST to PST Converter with administrative privileges.
2. Click on Select Files to add the OST files to the software wizard. Then click on the Next button to proceed further.
3. Select the OST Files from the Tree structure format. Additionally, preview the messages and click Next.
4. Select the Saving Format as PST. Moreover, opt for the additional Features/filters.
5. Finally, click on the Convert button to initiate the conversion process.

Users can also move OST files to PST using manual approaches. However, the manual procedure can be a bit tedious. Nevertheless, the next section will explore the steps to manually copy OST files to PST.

Manual Method to Backup OST Files to PST

1. Launch Outlook and navigate to the File tab.
2. From there, select the Open & Export section and click on the Import & Export feature to begin the conversion process.
3. In the Import and Export Wizard, choose the option to export to a file and click Next.
4. Select Outlook data file (.pst) as the file type to export to and click Next.
5. Choose the folder you wish to export and click “Next.”
6. Click the Browse button to specify the location for the output .pst file.
7. Select the desired option for managing duplicates and click Finish.

Step 3: Copy Outlook File to New Computer

After successfully, backing up the OST File to PST file copy the PST file into a storage device. Then connect and paste the PST file from the storage device into the new computer. Furthermore, use the Outlook’s built-in Import/Export feature to import the Outlook PST file to Outlook. The steps are as follows:

1. Launch the Outlook application on your new computer. 
2. Click on the option Open & Export and then choose Import/Export.
3. Choose the option Import from another program and click Next.
4. Now, select the Outlook Data File (.pst) and click on the Next button. 
5. Click on the Browse button and add the new pasted Outlook OST File.
6. Finally, choose the folders and click on the finish button. 

After following these three steps you will successfully move the Outlook OST file to the new computer.

Conclusion

When using the same account on multiple computers, a user needs to transfer the data files. An OST file contains all emails, contacts, calendars, and to-do items. If you intend to move the OST file to a new computer manually, specific guidelines must be followed. However, accomplishing this task requires technical skills. Therefore, to simplify the process, users can opt for an automated solution to seamlessly copy Outlook OST files to another computer without encountering any issues.

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