How to Save or Print Outlook Calendar as PDF document in Easy Steps

Summary: This article explains how to save or print Outlook Calendar as a PDF document. Here, we will discuss the best methods to save Outlook calendars as PDFs, which applies to all the different versions of Outlook 2021, 2019, 2016, 2010, and 2007. Moreover, it also includes the suggestion of the Aryson PST File Converter Tool, which allows users to convert single and multiple Outlook PST Calendars into PDF file format. Download Now   Download Now

Introduction to the Outlook Calendar & PDF

Outlook is a personal information management application and an integral part of the Microsoft suite, commonly used for email management. In addition, Outlook Calendar allows users to schedule and organize appointments, events, meetings, and tasks. It is designed to help individuals and teams manage their time effectively and stay organized.

Using Outlook Calendar, you can create multiple calendars for different purposes, such as personal, work, or shared calendars. You can add various events and set reminders, including recurring, all-day, and multi-day events. As it is too beneficial, sometimes users may be required to share this calendar document in a non-editable format or securely; for all this, the best option is to manage your important Outlook calendar data in PDF file format.

PDF (Portable Document Format) file is a format developed by Adobe Systems. It is a widely used format to represent and share electronic documents in a way that preserves their original formatting, regardless of the software, hardware, or operating system used to open, view, read, or print them. PDF files can contain various elements, including text, images, hyperlinks, interactive form fields, annotations, and even multimedia content such as audio and video. In addition, you can also apply encryption and password protection to secure sensitive information in the PDF file.

Top 02 Methods to Save or Print Outlook Calendar as PDF

We have researched and found different manual methods to convert Outlook Calendars into PDF format. However, out of them, we select the two best ways to continue the save or print process. Following are the simple steps of both manual and professional methods to initiate the saving process of Outlook calendars as a PDF.

Method 1: Save Outlook Calendar as PDF Using Print Option

Here are the easy steps that will help you to implement the process of saving Outlook calendars into PDF:-

1. First, you have Adobe Acrobat Reader or any PDF file Viewer on your computer to open & view saved Outlook calendar data.
2. Go to the Outlook Calendar section, and choose the specific calendar to save it.
3. Now, click on the File and choose the Print option.
4. From the drop-down of the Printer option, choose Adobe PDF.
5. You can also change the style of the calendar using the Setting option.
6. Click on the Print button to initiate the saving process.
7. You must enter the Calendar name and save it in PDF format.
8. Navigate to the saving path and open the PDF file to read the Outlook calendar data.

Limitations of the Manual Methods

• This method to Save or Print Outlook Calendar as a PDF document is lengthy and time-consuming.
• This solution does not provide the option to save multiple Outlook calendars into PDFs simultaneously.
• You must have the technical expertise to complete the saving process.
• There is also a chance of data loss during the implementation.

Method 2: Save/Print Outlook Calendar as PDF Professionally

Aryson PST File Converter Tool is one of the finest utilities to convert single and multiple PST files containing calendars, contacts, emails, journals, and tasks into PDF format. The software allows users to export calendars from Outlook PST files to Adobe PDF documents without data loss. In addition, you can use any version of Outlook, such as 2021, 2019, 2016, 2013, 2010, etc.

Why is this Software Best Among Others?

• Allows users to save or print Outlook calendar to PDF document format.
• Option to convert single or bulk PST calendar to PDF.
• It also includes the option to convert PST files to EML, MSG, MBOX, CSV, etc.
• Facility to import PST files to Gmail, Office 365, AOL, Thunderbird, Zoho Mail, etc.
• Smart filters to perform the specific data migration from Outlook PST files.
• Support all the different versions of Outlook, like 2021, 2019, 2016, 2013, etc.
• It also convert Outlook emails to PDF on mac & Windows platforms with all attachments.
• The software is compatible with all Windows versions like 11, 10, 8.1, 8, 7, Vista, XP, etc.

Step By Step Guide to Save Outlook PST Calendar as PDF

1. Download, Install and Run Outlook PST Converter Software.
2. Click the Select Files option to browse the .pst file from your PC.
3. Now, choose the folders you need to save and have calendar items.
4. Select the saving format as PDF from the drop-down list.
5. You can include the built-in software options and click Convert.
6. The conversion process of PST files to PDF is started.
7. You can even download the complete process report.

Conclusion

Saving or printing your Outlook calendar as a PDF document can be done easily by following the above-explained methods. This process allows you to have a portable and easily shareable version of your calendar, which can be helpful for personal or professional purposes.

Frequently Asked Questions

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