Top Methods to Backup OneDrive to External Drive for Business in Easy Ways

Summary: OneDrive is a cloud storage that stores various information of many businesses. It is a Windows Live cloud storage space used by many companies worldwide. But sometimes, due to fear of accidental deletion or chances of data loss, it is always suggested to back up OneDrive to External Drive or a local machine. Well, having the backup of OneDrive for business helps you be tension-free. In this article, we will be going to discuss the different needs to back up OneDrive for Business data and the best way to back up OneDrive to External Hard Drive. However, for complete and accurate backup of OneDrive files, you can use the OneDrive Migration Software. Download Now   Purchase Now

What is OneDrive for Business Use?

OneDrive is a cloud-based service provided by Microsoft. It allows users to store their files, transfer them, and share them with others from anywhere and any place. Once you are using OneDrive for personal use, it is known as OneDrive for Personal, and when you use it for your company, it’s sometimes called “OneDrive for Business.” In addition, OneDrive allows you to save documents, photos, and other files in the cloud and share them with others.

Why Need to Backup OneDrive to an External Drive?

There are many reasons that insist users to back up OneDrive for Business to an external hard drive, Local Drive, computer, system, or PC. Some common reasons are given below:

Accidental Deletion:- When you mistakenly use the Mark All and delete option on OneDrive, some important data or files get deleted. In such a scenario, you might lose some of your import data. Therefore, it is necessary to have a backup of those files on a local machine or external hard drive from where you can restore them on your One Drive.

Intentional Deletion:- Many businesses have manpower of more than 500 employees, and it is not easy to know the mindset of every employee. Sometimes too personal grudges, employees intentionally delete the files or data from the drive so the company might face the consequences. Therefore, you should always make a prudent move and backup OneDrive anywhere, whether on a PC’s Desktop or an external hard drive.

Virus Attacks:- Usually, a Business OneDrive is shared with many company employees. So, any unfavorable file uploading might infect the drive, and your data on it might become encrypted. So, having the One Drive Backup will help you restore the drive’s data again without any hassle.

Overwritten Files:- Having a Backup of OneDrive will also help you find the files’ changes. If any business employee has overwritten any file on OneDrive and deleted the old one, then the backup will help you retain that file. Therefore, you need to back OneDive for Business purposes. So we have discussed an easy way to execute this task.

03 Best Methods to Backup OneDrive to External Drive for Business

There are various manual methods that will help you to take the backup of OneDrive data. However, ensure you will lose some of your data during taking OneDrive data backup. Follow the steps correctly for backing up OneDrive for Business.

Method 1: Backup OneDrive files Using the OneDrive Web App

This method is helpful for you to back up OneDrive for Business Data into External Hard Drive. Although, ensure that you won’t have the OneDrive desktop app installed on your system.

Simple Steps to Backup OneDrive for Business Data

1. First of all, connect your External Hard Drive to the computer.
2. Open OneDrive and select the data you want to back up.
3. Right-click on the chosen one and opt for the Download option.
4. Here, the selected files/folders will be downloaded to your computer.
5. After that, Drag & Drop what you have downloaded from OneDrive to your external drive.
6. You can also directly back up OneDrive data to External Hard Drive by selecting the saving location as Hard Drive.

Method 2: Backup OneDrive to External Drive Using the OneDrive Folder

In updated versions of Windows 10 and 11, Microsoft itself provides the OneDrive Application. Or, if you don’t have the OneDrive App on your system, install it before starting the procedure to back up OneDrive files. Here are the steps to back up OneDrive data in case the OneDrive application is installed on your system.

1. First, connect the External Hard Drive to your computer.
2. Open your OneDrive folder on your computer.
3. Here, locate the data you need to back up and select it and drop them into your external drive.

Limitations of the Manual Methods

• The time-consuming process is if the data is large.
• You should always keep the network well.
• Some of the methods only work on Windows 11 and 10.
• Internet connection is the basic necessity of these methods.

Method 3: Backup OneDrive for Business to External Hard Drive Using a Professional Solution

Aryson OneDrive for Business Backup Tool is the best and safest solution to back up OneDrive data into an external hard drive or local Drive. The software allows users to download or backup OneDrive files, folders, images, documents, and videos into the External Hard Drive without losing any data. It also transfers data from OneDrive to Google Drive for business and personal use.

Steps to Backup OneDrive to External Drive

1. Download and Install the OneDrive Backup Tool.
2. Then click on the Next button to proceed further.
3. Click on the OK button to verify the OneDrive account for authentication.
4. Select the OneDrive that you want to back up to a PC or external hard Drive, and you will get a successful authentication status.
5. Then click on OK from the pop-up of the source OneDrive account.
6. Now the software will fetch and display all the files & folders of the Business OneDrive account.
7. Check the folder or files from the display tree structure you want to Backup and click on Next.
8. Use the needed features of the tool and then click on Next.
9. Then select Backup to Local Drive from the dropdown and click on Next.
10. Now, define the path to save the OneDrive data files.
11. Finally, enter the name and tap OK to start the process, and your One Drive will be backed up.

Conclusion

So, you have seen how to back up OneDrive for business to External Hard drives and safety purposes. If you are running a business and using One Drive, you must have a backup of all the data on it. Backing up the business OneDrive will help restore the data to the drive again if any mishap occurs.

Frequently Asked Questions

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