How to Export Emails from Gmail to Webmail Account? Complete Guide to Follow

User’s Query: Please Help! I am a business owner and have multiple Gmail accounts for my ex-employees. But, due to some business reasons, today, I need to migrate emails from Gmail to a Webmail account. In addition, I have used various methods to export but failed every time. Your help will be highly appreciated. How do I export emails from Gmail to webmail?

First of all, What is a Webmail account? A Webmail account is a web-based email system & accessed by a web browser when connected to the internet. Like the other email service such as Thunderbird, Outlook requires a program or application installation. But when we talk about Webmail, It does not require any additional installation of programs to access emails, calendars, and other data from Webmail. The webmail email system is associated with a web page that helps access your Webmail account.

A user of a Webmail account can send, read, reply, receive, and manage the emails of the Webmail account without installing an email application program or software.

Well, the concept of this blog is to export emails from Gmail to Webmail accounts. Now, let’s understand a few reasons users move Gmail emails to Webmail.

Reasons to Export Gmail Emails to Webmail Account?

Exporting emails from Gmail to Webmail can be processed due to various reasons. Stay here if you are wondering about the same. Here, we will discuss some most typical reasons that are responsible for Gmail to Webmail migration.

• Personal and business needs force users to export emails from Gmail to Webmail accounts.
• In terms of privacy & data security, Webmail may be considered safer than Gmail. As a result, users need to transfer emails from Gmail to Webmail.
• Due to the simplicity of the Webmail account, users shifted towards Webmail instead of Gmail. It does not require the installation of any email application or programs.
• When users have the official Gmail account for their business use & want to access all the Gmail emails from the Webmail account. It requires migrating Gmail emails to a Webmail account.

However, all the above are typical reasons to move Gmail emails to Webmail. In addition, the reasons can differ for each user according to their needs & requirements. Now, let’s proceed to know the methods to transfer Gmail emails.

Methods to Export Emails from Gmail to Webmail Account

1. Via using Thunderbird Email Client

2. Automated Approach to Move Gmail Emails to Webmail

1. Transfer Emails from Gmail to Webmail via Mozilla Thunderbird

Mozilla Thunderbird is a free & open-source cross-platform email service. It is used as a personal information manager and developed by Mozilla Foundation. Moreover, it is operated by the MZLA Technologies Corporation. In this method of moving Gmail emails, users have to perform three steps.

• (A). Export Gmail Emails Using Google Takeout
• (B). Add your Webmail to Mozilla Thunderbird
• (C). Import .mbox file to Thunderbird

All the above steps (A, B, and C) will help users move emails from Gmail to their Webmail accounts. Now, let’s process each one accordingly.

(A). Export Gmail Emails Using Google Takeout

Google Takeout is an inbuilt feature of Gmail. It uses the .mbox file extension to save Gmail emails. Follow the below steps to download Gmail emails using the Google takeout.

• Go to Google Takeout. (https://takeout.google.com/settings/takeout)
• Here, you can view the Google Takeout interface.
• By default, all the option is selected. Click deselect all.
• Scroll the page bit down and check the Mail checkbox. Additionally, click on the Next step button from the footer of the interface.
• Here, you have to select the file type, frequency, and destination to download all emails from your Gmail account.
• After the setup up to the destination, tap Create export.
• Once the process gets completed, you will receive a download link into the inbox folder of your Gmail account. Download the emails via the received link from Google Takeout settings.

Using the above steps, you can download all your Gmail emails into .mbox file formats. Now, time to perform the second step of this method. Let’s Proceed.

(B). Configure Webmail to Mozilla Thunderbird

Here, In this step, one has to configure or add the Webmail account to the Thunderbird email client. (If you have not installed the Thunderbird, Then, Install the Thunderbird application & log in with your Thunderbird credentials)

• Open the Thunderbird application or program and navigate to Account settings.
• From the account settings page, click on the More action>>Add Mail Account.
• Now, enter the username, email address, and password of your Webmail account. Here, select the option Configure manually.
• Now, you will find the server setting for the incoming server & outgoing server.
• Use the following details to configure your Webmail account to Thunderbird. For Incoming IMAP Server:- [Protocol:- IMAP, Hostname:- imap.domain.com, Port:- 993, Connection security:- SSL/TLS, Connection method:- Normal Password, Username:- full email address]
• For OutGoing IMAP Server:- [Hostname:- smtpout.domain.com, Port:- 465, Connection security:- STARTTLS, Connection method:- Normal Password, Username:- full email address]
• Now, you can view your Webmail account in the Thunderbird application program.

Till now, we have downloaded the Gmail emails in MBOX file format by using step A, and by Step B we have configured the Webmail account into Thunderbird. Now, let’s process step C.

(C). Import Downloaded Gmail Emails (MBOX File) to Webmail

Now import the downloaded Gmail emails using Google Takeout (.mbox file) to Thunderbird. In the above step (B), we have configured our Webmail to Thunderbird. In other words, we will import the downloaded .mbox file to Webmail.

• Open the Thunderbird application and click on the bar icon on the right side of the Thunderbird wizard.
• After that, select the Adds-on and Theme option.
• Here, search for Import & Export NG and add the extension to your Thunderbird application.
• After adding the extension, restart Thunderbird.
• Right-click on configured Webmail account and select ImportExportNG>>Import MBOX file.
• Select the downloaded MBOX file of your Gmail emails and import it into your Webmail account configured into Thunderbird.

By combining all the mentioned three steps, users can export emails from Gmail to Webmail accounts. Nevertheless, free is nothing here without any restrictions or limitations. Thus, the above manual method has limitations such as a time-consuming process, requiring technical expertise, etc. Hence, we have also discussed a quick and reliable solution to export Gmail emails to a Webmail account.

2. Automated Approach to Export Emails from Gmail to Webmail

Due to the lengthy and tricky manual methods, most users opt for the best and most reliable solution Gmail backup tool. With this ultimate utility, one can move emails from Gmail to Webmail. Besides, it also helps users to download Gmail emails to the computer or hard drive, including all the attachments files. The software also transfer email from one Gmail account to another for business and person uses. Apart from this, one can save or export Gmail emails into PST, EML, EMLX, MSG, Office 365, Yahoo Mail, AOL, Thunderbird, Hotmail, iCloud, Zoho, etc.

Hassle-Free Steps to Export Emails from Gmail to Webmail

• Install & Sign In to your Gmail account in Gmail Backup Utility.
• Tap on Gmail Icon to export only emails from your Gmail account.
• After that, select all displayed mailbox folders.
• Here, choose the saving option as IMAP from the drop-down list.
• Enter your Webmail credentials and click Sign In.
• Now, select the required features from the software wizard.
• Lastly, click on convert to export all Gmail emails to your Webmail account.

Final Words

The above describes how to export emails from Gmail to a Webmail account. This technical write-up addresses the exact and absolute method to move Gmail emails to a Webmail account. Sometimes, due to the lengthy and tricky manual method, users need a quick & reliable solution. Therefore, we have also listed a direct and stable approach that helps users to export Gmail emails to the Webmail account in no time and without being a technical expert.

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