4 Quick Methods to Backup Gmail Account Efficiently

Summary: This blog explains the exact method to back up a Gmail account on your local hard drive in various file formats. It also illustrates 3 manual processes and a professional (Gmail Email Backup Tool) way that will help you to back up your Gmail account.  

Gmail is a free email service provider offered by Google used by around 1.5 billion users globally. It ranks on the top list of email accounts that have earned public trust. Google mail provides a free storage capacity of up to 15 GB per user. Therefore, users can receive emails up to 50Mb in size, including attachments, and send up to 25MB.

However, Google mail is susceptible to online attacks, and that may result in data loss. So, if you want to prevent your data from corruption or data loss, you can export your Gmail account or backup Gmail emails to another Gmail account. Let’s move to know about various reasons users want to backup their Google mail data.

Why Need to Backup Gmail Account?

There are several reasons due to which users want to restore their Gmail data securely. Let’s get familiar with those reasons.

• Prevent from Hacking – In some cases, hackers get access to your Gmail account even after privacy, or they could easily decrypt your password. They can remove you from your Gmail account, which leads to data loss.

• Accidental Deletion of Emails – Sometimes, users accidentally delete their crucial email and are unable to recover it. In that case, creating a backup of your Gmail emails would be helpful.

• Unexpected Shutdown of Computer of PC – There is a chance that your system doesn’t respond appropriately and shuts down unexpectedly. Most of the time, an unexpected shutdown of the system creates a big issue for the users.
• Internet Server – Gmail is a cloud-based service, so if you’re unable to access the internet, you will be unable to access your account. Users required a strong internet connection to access their Gmail account.

How to Backup Gmail Account?

There are various methods by which you can backup your Gmail account. Here, we have discussed the reliable and easy ways to take the backup of your Gmail account. 

• Backup Gmail Email with Google Takeout
• Save Gmail Email as PDF on External Hard Drive
• Store Gmail Emails via Outlook
• Professional Method to backup Gmail emails

Method 1: Backup Gmail Email with Google Takeout

• Firstly, log in to your Gmail account.
• After that, click on the Profile image on the right side of the screen and click on the Manage your Google account option.
  
• Now, tap the Data and privacy option from the navigation displayed on the left side of the screen.
• Scroll the page to download or delete your data section. After that, click the download your data option under the download or delete your data section.
• After that, you will find a Google takeout wizard with all checked options by default.
• Here, click on the deselect all option and check the Mail option by scrolling the page.
• Now, scroll the wizard to the footer point and click on the Next step button.
  
• After that, choose the delivery method, frequency, file type size. Additionally, tap the Create export button.
• Now, you will receive a download link to your Gmail inbox folder. (Note: It can take more time depending upon the size of your mailbox)
• Finally, you have completed the process to backup your Gmail account. 

Method 2: Backup Gmail Emails to PDF Format on External Hard Drive

• Login to your Gmail account by entering your Google account credentials.
• Now, open the email that you want to save on your external hard drive.
• After that, tap on the Print all icon to print the selected email.
• Here, you will find a pop-up of the print option.
• Choose the destination Save as PDF and click on the Save button to save the particular email into PDF format.

Note: Using this method, you can backup Gmail emails to PDF format for only one email at a time. It means that it does not allow the backup of all the Gmail emails.

Method 3: Backup Gmail Emails via Outlook PST file Format

To backup your Gmail emails via Outlook, you need to follow the below-listed steps carefully. This method is divided into two stages.

1: Enable IMAP in your Google Account

2: Add Gmail Account to Outlook

Step 1: Enable IMAP in Google Account

Follow the steps to enable the IMAP in your Google account.

• Firstly, log in to your Gmail account.
• After that, visit the Gear icon at the top right side of the Gmail interface. Additionally, click the option See all settings.
• Now, tap on the Forwarding and POP/IMAP section under the setting.
• After that, select the option Enable IMAP under the IMAP Access section.
• At last, go to https://myaccount.google.com/lesssecureapps?pli=1 and turn on the access for less secure apps.

Step 2: Add Gmail Account to Outlook

• Launch Microsoft Outlook.
• After that, click on the File option and then choose Add account.
• Now, click on the Advance option and tick the option; let me set my account manually.
• Enter your Gmail account details.
  a.)Account Type: IMAP
  b.) Incoming mail server: imap.gmail.com
  c.) Outgoing mail server (SMTP): smtp.gmail.com
• After that, Go to More settings>>Outgoing server (SMTP). Also, check the checkbox for authentication.
• Now, in the advanced tab, enter the port numbers for the incoming and outgoing servers. Additionally, tick the SSL encryption checkbox.
• After that, return to the Add account section and proceed with Next.
• At last, the process starts. Also, check for authentication.

As the above process is completed, your entered Gmail account is added to the MS Outlook account. Now, you can press the F9 button from your keyboard, and it will automatically start downloading all your emails.

The Drawback or limitations of the Above methods

• It is a time-consuming process.
• There is no surety if the entire data will backup or not.
• Cannot archive all the selected emails.

However, due to the above limitations, people look for an alternate solution to backup their entire Gmail account. So to overcome this issue, we suggest users an alternate method that will help resolve the issue.

Method 4: Backup Gmail Account By Using Professional Method

Aryson Gmail Backup Tool is a professional and risk-free Gmail email backup software that backups Gmail account data. It converts files into multiple formats MBOX, PST, EML, MSG, PDF, HTML, EMLX, etc. The software also allows users to transfer emails from Gmail to Yahoo, Office 365, Live Exchange, OperaMail, Hotmail, IMAP, Thunderbird, and other email clients. It provides the best way to perform the process and also saves time during the entire process.

Follow the steps listed below to backup Gmail account

• Install and Launch the Aryson Gmail Backup Email Tool.
• Enter your Gmail id and third-party app password. Now, click the Sign in button.
• Now, tap the Gmail icon to backup only emails from your Gmail account.
• Here, you will find a tree structure; select all the folders to backup the entire Gmail emails. (Also, you can choose the particular folder that you need to backup).
• In the next step, tap the Next button to move further.
• A new panel will appear, here choose the saving format in which you need to backup Gmail emails.
• Furthermore, the software allows opting for the features you like to apply while backing Gmail mailboxes.
• After that, choose the saving location by tapping on the Path to save button.
• At last, click on the Convert button to backup Gmail mailboxes.

(Note: You can click on Drive, Calendar, and Contacts icon to backup from Gmail account)

Conclusion

To sum up, we have discussed the importance of Backup Gmail Emails by mentioning the issues like data theft or hacking incidents, accidental deletion of emails. The best solution to overcome the problems is to backup your Gmail account. For this, you can find the 4 quick methods to backup your Gmail account Efficiently. 

More Information

How to import Gmail contacts to iCloud?

How to recover deleted Gmail emails?

How to Add Gmail into Outlook 2016?

How do I backup my Gmail emails to an external hard drive?

FAQs:

#1. Can I export Gmail emails?

Yes, you can easily export your Gmail emails by using Aryson Gmail Backup Tool. The software allows users to easily export their Gmail emails into PDF, PST, OST, MSG, EML, EMLX, etc.

#2. Can I save emails from Gmail to my computer?

Yes, using the Aryson Gmail Backup Tool, you can easily save emails from Gmail to a computer or any local storage device.

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